Central Business Support Coordinator & Office Executive (Part Time)

Healthcare Research Worldwide (HRW); Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

4pm finishes most Fridays

Hybrid working (min two days in the...

Away days and social events

Team breakfasts and lunches

Generous annual leave

Company pension

Rest time scheme for travel and late‑n

Volunteering and You Day leave

Your birthday off

Meeting‑free days

Recognition and rewards

Job summary

Healthcare Research Worldwide (HRW) in London is seeking a proactive Central Business Support Coordinator & Office Executive to oversee the London office and serve as the primary contact for workplace and facilities support. You will manage daily operations and enable smooth, professional operations across the business.

The role offers hybrid working with three days in the office and opportunities for professional development.

Qualifications

• Highly organised with strong attention to detail.
• Able to manage multiple priorities and deadlines.
• Proactive and able to take ownership of tasks.
• Friendly, approachable and service‑focused.

Responsibilities

• Manage the day‑to‑day running of the London office as first point of contact for workplace and facilities.
• Coordinate office operations, suppliers, maintenance, meetings and events.
• Provide central business support including administration, travel coordination and invoicing.
• Support process improvements and help create efficient ways of working across the business.

Skills

Highly organised

Attention to detail

Multitasking

Proactive

People skills

Administration experience

Microsoft Office

Office coordination

Business systems

Tools

SharePoint

Monday.com

Job description

About The Role

We're looking for a proactive and highly organised

About The Role

We're looking for a proactive and highly organised Central Business Support Coordinator & Office Executive to become a key part of our Business Support Services team based in our London office.

This is a varied and hands‑on role combining office management, facilities coordination and business administration support. Acting as the primary point of contact within our London office, you’ll help create a positive workplace experience while ensuring the smooth day‑to‑day running of office operations and central business support activities.

You’ll work closely with colleagues across the business, supporting a wide range of operational, administrative and workplace requirements.

What you’ll be doing:

Manage the day-to-day running of the London office, acting as the first point of contact for workplace, facilities and office‑related support.

Coordinate office operations, suppliers, maintenance, meetings, events and visitor requirements to ensure a professional and welcoming environment.

Provide central business support, including administration, travel coordination, purchase orders, invoices, documentation management and shared communications.

Support process improvements, maintain records and procedures, and contribute to efficient ways of working across the business.

About You

You’ll thrive in this role if you are:

• Highly organised with strong attention to detail
• Comfortable managing multiple priorities and competing deadlines
• Proactive and able to take ownership of tasks
• Friendly, approachable and service‑focused
• Confident building relationships with colleagues and external suppliers
• Experienced in administration, office coordination, workplace support or business support roles
• Competent using Microsoft Office and business systems

Professional Development

We are committed to supporting development, and apprenticeship or professional training opportunities may be available for individuals looking to broaden their skills and grow their career within the business.

Working Pattern

• Monday: 9:00am - 5:30pm
• Tuesday: 9:00am - 5:30pm
• Thursday: 9:00am - 5:30pm
• Friday: 9:00am - 4:00pm

Hybrid Working

This role requires a minimum of three days per week in office attendance. The remaining hours may be worked remotely,

Requirements

What You’ll Bring

• Previous administration, coordination or office support experience advantageous but not essential
• Strong organisational and communication skills
• Ability to work independently and manage priorities effectively
• Excellent attention to detail
• A proactive and solutions‑focused approach

Desirable

• Experience raising purchase orders and processing invoices
• Experience coordinating events, suppliers or business operations
• Knowledge of SharePoint, Monday.com or similar document management system

Personal Attributes

• A professional, approachable and personable style
• A positive, can‑do attitude and willingness to get involved wherever needed
• A proactive approach to problem solving and continuous improvement
• Strong customer‑service mindset with a focus on supporting colleagues and stakeholders
• The ability to work independently whilst building strong relationships across the business
• A flexible and adaptable approach, comfortable working in a varied role where no two days are the same

Benefits

Life at HRW

We're passionate about creating an environment where people can do their best work, continue to grow, and enjoy being part of the team. Alongside a collaborative and supportive culture, we offer a range of benefits designed to promote wellbeing, flexibility and work‑life balance, including:

• 4pm finishes every Friday
• Hybrid working (minimum two days per week in the office)
• Regular company away days, socials and learning events
• Team breakfasts, lunches and social gatherings, Office Snacks
• Competitive annual leave allowance
• Company Pension
• Rest time scheme to support recovery after travel and late working
• Volunteering and "You Day" leave
• Your birthday off
• Meeting‑free days
• Recognition and reward programmes

And that's just the start.