Office Administrator with HR

Confidential; Greater London; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Five weeks leave

Contributory pension

Discretionary Christmas bonus

Excellent benefits package

Friendly, supportive team

Job summary

Confidential, a private office in SW1, Central London, is seeking an experienced Office & HR Coordinator. This role blends HR administration with general office duties; you will report to the Head of HR and support the employee lifecycle while ensuring the smooth day-to-day operation of the office.

We seek a proactive, tech‑savvy professional who can draft contracts, handle onboarding, payroll support, and HR reports, and provide basic IT support.

Qualifications

• Hands-on HR administration experience in a commercial/private-sector environment.
• Excellent attention to detail and highly organised.
• Proficient with Microsoft Office and IT systems.
• Able to work independently and take ownership.
• Experience with contracts, onboarding, payroll support, and benefits.

Responsibilities

• Handle HR administration across employee lifecycle and payroll support.
• Draft contracts and employment documents; manage references and checks.
• Coordinate onboarding, inductions and probation reviews.
• Maintain HR and time & attendance systems; monitor absence.
• Provide office administration support and PA/secretarial cover when needed.
• Liaise with suppliers and coordinate staff events.

Skills

HR administration

Organised

Administrative Skills

MS Office

Job description

• Relevant HR administration experience - required
• Extremely well organised - essential.
• Strong Administrative Skills.

Office Administrator with HR
SW1, Central London
£35,000 per annum DOE
Permanent Full-time Office-based
Monday-Friday, 9.15am-5.45pm
We are recruiting an experienced Office & HR Coordinator to join our client, a private office in SW1.

This is not a purely HR role or a traditional general administration position. We are looking for an experienced all-round office professional with solid, hands‑on HR administration experience who is confident taking ownership and working independently.

Reporting to the Head of HR, you'll support HR administration across the employee lifecycle while playing an important role in the smooth day-to-day running of the office.

We're looking for someone proactive, personable, computer savvy and resilient - the sort of person who spots what needs doing and gets on with it.

What will you be doing?

• HR Administration
• Drafting contracts and employment documentation
• Supporting references and background checks
• Coordinating onboarding, inductions and probation reviews
• Maintaining HR and time & attendance systems
• Monitoring absence and producing reportsSupporting monthly, fortnightly and seasonal payroll administration
• Pension auto-enrolment and benefits administration
• Joiner and leaver administration
• Supporting disciplinary and grievance processes
• Health & Safety administration
• Coordinating staff training and producing HR reports

Office Administration & Coordination

• Acting as a key point of contact for day-to-day office matters
• Taking ownership of general office administration
• Providing basic IT support and troubleshooting
• Providing PA/secretarial and Reception cover when required
• Liaising with external suppliers and the archive provider
• Coordinating staff events, including the annual Christmas party
• Identifying outstanding tasks and ensuring they are followed through

About You

You’ll have strong all-round administration experience gained within a commercial/private-sector business environment, including genuine hands‑on HR administration.

We're particularly looking for someone who:

• Is proactive, self-motivated and comfortable taking ownership
• Has practical experience of HR processes such as contracts, onboarding, payroll support, employee records and benefits
• Is highly organised with excellent attention to detail
• Is confident with technology, systems and Microsoft Office
• Communicates clearly and confidently with people of different ages, backgrounds, seniority levels and personalities
• Is resilient, adaptable and not easily fazed by challenging or unexpected situations
• Can manage competing priorities and work independently
• Uses initiative during quieter periods rather than waiting for work to be delegated
• Is discreet and professional when handling confidential information

CIPD is not essential - strong, relevant hands‑on experience is more important.

This role is unlikely to suit someone seeking a purely HR/recruitment-focused position, or someone whose experience has primarily involved completing administrative tasks delegated by others.

What's on Offer?

• £35,000 per annum DOE
• Five weeks' annual leave
• Contributory pension
• Discretionary Christmas bonus
• Excellent benefits package
• Stable, long-established organisation
• Friendly, supportive and sociable team
• Varied role with genuine responsibility and autonomy

This is a great opportunity for an experienced all-round office professional who enjoys variety, builds relationships easily and likes being the dependable person colleagues know they can turn to.

Fully office-based in SW1, Central London.