Central Business Support Coordinator & Office Executive (Part Time)

Healthcare Research Worldwide; Greater London; Hybrid; GBP 27,000 - 38,000; Full time

Benefits offered by this job

4pm finishes every Friday

Hybrid working (minimum two days per週)

Company Pension

Rest time scheme

Your birthday off

Job summary

Healthcare Research Worldwide in London is seeking a proactive Central Business Support Coordinator & Office Executive to support the Business Support Services team. You will manage the London office, act as first point of contact for workplace and facilities, and help ensure a positive workplace experience.

The role blends office operations, administration, travel coordination and supplier management with a focus on continuous improvement.

Qualifications

• Experience in administration, office coordination or business support.
• Strong organizational and communication skills.
• Ability to work independently and manage priorities.
• Excellent attention to detail.
• Proactive and solutions-focused approach.

Responsibilities

• Manage day-to-day running of London office, first point of contact for workplace and facilities.
• Coordinate office operations, suppliers, maintenance, meetings, events and visitor requirements.
• Provide central business support, including administration, travel coordination, purchase orders, invoices, documentation management and shared communications.
• Support process improvements, maintain records and procedures, and contribute to efficient ways of working across the business.

Skills

Highly organized

Attention to detail

Proactive

Relationship building

Administration

Office coordination

Microsoft Office

Tools

SharePoint

Monday.com

Job description

About the Role

We're looking for a proactive and highly organised Central Business Support Coordinator & Office Executive to become a key part of our Business Support Services team based in our London office.

This is a varied and hands‑on role combining office management, facilities coordination and business administration support. Acting as the primary point of contact within our London office, you'll help create a positive workplace experience while ensuring the smooth day‑to‑day running of office operations and central business support activities.

You'll work closely with colleagues across the business, supporting a wide range of operational, administrative and workplace requirements.

What you'll be doing:

Manage the day‑to‑day running of the London office, acting as the first point of contact for workplace, facilities and office‑related support.

Coordinate office operations, suppliers, maintenance, meetings, events and visitor requirements to ensure a professional and welcoming environment.

Provide central business support, including administration, travel coordination, purchase orders, invoices, documentation management and shared communications.

Support process improvements, maintain records and procedures, and contribute to efficient ways of working across the business.

About You

You’ll thrive in this role if you are:

• Highly organised with strong attention to detail.
• Comfortable managing multiple priorities and competing deadlines.
• Proactive and able to take ownership of tasks.
• Friendly, approachable and service-focused.
• Confident building relationships with colleagues and external suppliers.
• Experienced in administration, office coordination, workplace support or business support roles.
• Competent using Microsoft Office and business systems.

Professional Development

We are committed to supporting development, and apprenticeship or professional training opportunities may be available for individuals looking to broaden their skills and grow their career within the business.

Working Pattern

• Monday: 9:00am - 5:30pm
• Tuesday: 9:00am - 5:30pm
• Thursday: 9:00am - 5:30pm
• Friday: 9:00am - 4:00pm

Hybrid Working

This role requires a minimum of three days per week in office attendance. The remaining hours may be worked remotely,

What You'll Bring

• Previous administration, coordination or office support experience advantageous but not essential
• Strong organisational and communication skills.
• Ability to work independently and manage priorities effectively.
• Excellent attention to detail.
• A proactive and solutions‑focused approach.

Desirable

• Experience raising purchase orders and processing invoices.
• Experience coordinating events, suppliers or business operations.
• Knowledge of SharePoint, Monday.com or similar document management system

Personal Attributes

• A professional, approachable and personable style.
• A positive, can‑do attitude and willingness to get involved wherever needed.
• A proactive approach to problem solving and continuous improvement.
• Strong customer‑service mindset with a focus on supporting colleagues and stakeholders.
• The ability to work independently whilst building strong relationships across the business.
• A flexible and adaptable approach, comfortable working in a varied role where no two days are the same.

Life at HRW

We're passionate about creating an environment where people can do their best work, continue to grow, and enjoy being part of the team. Alongside a collaborative and supportive culture, we offer a range of benefits designed to promote wellbeing, flexibility and work‑life balance, including:

• 4pm finishes every Friday
• Hybrid working (minimum two days per week in the office)
• Regular company away days, socials and learning events
• Team breakfasts, lunches and social gatherings, Office Snacks
• Competitive annual leave allowance
• Company Pension
• Rest time scheme to support recovery after travel and late working
• Volunteering and "You Day" leave
• Your birthday off
• Meeting‑free days
• Recognition and reward programmes

And that's just the start.