Catering Support Assistant

NHS National Services Scotland; Inverness; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Flexible working

Job summary

NHS National Services Scotland is seeking a Catering Support Assistant to handle stock control, procurement, and administrative tasks across catering operations. You will manage records, support budgeting and reporting, and liaise with staff and external partners to ensure smooth service delivery.

The role involves updating the Synbiotix system, handling orders, invoicing, and contributing to HACCP and food safety compliance. Flexible working options may be available per service needs.

Qualifications

• Maintain departmental records including HACCP, temperature control, training, sickness absence and annual leave.

Responsibilities

• Order food, beverages and catering supplies using manual and electronic purchasing systems.
• Update and maintain the Synbiotix system, including menus, recipes and waste records.
• Process stock requisitions and purchase orders using e-procurement systems and PECOS.
• Source non-stock items from approved suppliers to achieve best value.
• Create and maintain Excel spreadsheets for stock control and departmental reporting.
• Process invoices and delivery notes, ensuring accuracy of quantities, prices and quality.
• Coordinate and assist with annual stocktakes.
• Cost and administer catering for internal and external functions, including raising invoice requests.
• Maintain departmental records, including HACCP, temperature control, training, sickness absence and annual leave records.
• Produce reports and management information to support service monitoring and improvement.
• Answer telephone enquiries and liaise with staff, patients, suppliers and external organisations.
• Provide administrative support, document production and project assistance to the management team.
• Ensure compliance with food safety, audit and departmental procedures.

Skills

Stock control

Administrative support

Communication

Tools

Synbiotix system

PECOS

Excel

Job description

Catering Support Assistant

Key Responsibilities:

• Order food, beverages and catering supplies using manual and electronic purchasing systems.
• Update and maintain the Synbiotix system, including menus, recipes and waste records.
• Process stock requisitions and purchase orders using e-procurement systems and PECOS.
• Source non-stock items from approved suppliers to achieve best value.
• Create and maintain Excel spreadsheets for stock control and departmental reporting.
• Process invoices and delivery notes, ensuring accuracy of quantities, prices and quality.
• Coordinate and assist with annual stocktakes.
• Cost and administer catering for internal and external functions, including raising invoice requests.
• Maintain departmental records, including HACCP, temperature control, training, sickness absence and annual leave records.
• Produce reports and management information to support service monitoring and improvement.
• Answer telephone enquiries and liaise with staff, patients, suppliers and external organisations.
• Provide administrative support, document production and project assistance to the management team.
• Ensure compliance with food safety, audit and departmental procedures.

For any informal enquiries please contact: [e-mail], [e-mail], 01463705977

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS).

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Additional information for candidates

Flexible Working

• Flexible working options may be available, depending on the role and service needs. If this is important to you, please discuss it at interview.

Keeping in Touch

• We will contact you by email
• Please check your email (including junk folders) and your Jobtrain account regularly

Support and Accessibility

• Help with applying: https://www.careers.nhs.scot/how-to-apply/application-process/
• Jobtrain technical support: https://knowledge.jobtrain.co.uk/jobseeker
• Jobtrain accessibility statement: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• If you need adjustments to support you through the recruitment process, please tell us

Internal candidates

• Some posts are internal only
• If you work for NHS Highland, make sure your Jobtrain profile shows this

What is it like to work for NHS Highland?

• Visit https://www.nhshighland.scot.nhs.uk/careers/ to find out more about living and working in our area
• Applications are welcome from Gaelic speakers

Tha fàilte air tagraidhean bho luchd‑labhairt na Gàidhlig

• Care and compassion
• Dignity and respect
• Openness, honesty and responsibility
• Quality and teamwork