Casual Health and Safety Administrator

The Celtic Collection; Ultra Pontem; On-site; GBP 17,000 - 22,000; Part time

Job summary

The Celtic Collection is seeking an organized and detail-focused administrator to support our Health, Safety and Compliance team. Working closely with the Head of Health, Safety and Compliance, you will help maintain a safe, compliant and well-organised environment across our hospitality collection.

Based on a casual contract, the role offers flexibility while providing valuable experience within a fast-paced setting.

Qualifications

• Previous experience in an administrative, office support or coordinator role
• Strong organisational skills and exceptional attention to detail
• Confident with Microsoft Office, including Excel, Word and Outlook
• Excellent verbal and written communication skills
• The ability to manage multiple tasks, prioritise workloads and maintain confidentiality
• Experience working with contractors, compliance processes or health and safety administration would be advantageous, but not essential

Responsibilities

• Organise meetings, prepare agendas, take minutes and maintain accurate records
• Monitor and maintain contractor documentation, permits and compliance records
• Support the tracking and electronic filing of health and safety documentation, audits and reports
• Update departmental trackers, dashboards and databases, ensuring information remains accurate and up to date
• Liaise with internal departments, suppliers and contractors regarding projects, works and compliance requirements
• Assist with processing orders, invoices and associated documentation
• Support the organisation of audits, projects and tender processes where required
• Help promote a positive health and safety culture throughout the Collection

Skills

Organisational skills

Attention to detail

Communication skills

Multi-tasking

Tools

Microsoft Office

Excel

Outlook

Word

Job description

This is a fantastic opportunity for an organised and detail-focused administrator to support our Health, Safety and Compliance team. Working closely with the Head of Health, Safety and Compliance, you will play a key role in helping maintain a safe, compliant and well-organised environment across our award-winning Collection. From coordinating contractors and maintaining essential documentation to supporting audits, projects and compliance processes, you'll be at the heart of ensuring our teams, guests and partners are supported to the highest standards. Based on a casual contract, this role offers flexibility while providing valuable experience within a fast-paced and varied hospitality environment., Provide administrative support to the Health, Safety and Compliance team

• Organise meetings, prepare agendas, take minutes and maintain accurate records
• Monitor and maintain contractor documentation, permits and compliance records
• Support the tracking and electronic filing of health and safety documentation, audits and reports
• Update departmental trackers, dashboards and databases, ensuring information remains accurate and up to date
• Liaise with internal departments, suppliers and contractors regarding projects, works and compliance requirements
• Assist with processing orders, invoices and associated documentation
• Support the organisation of audits, projects and tender processes where required
• Help promote a positive health and safety culture throughout the Collection

GROW WITH US

As a Celtic Collection employee, you will be able to say:

• I am equipped, trained, and supported to do THE BEST JOB I CAN
• I am PROUD to be part of The Celtic Collection and would RECOMMEND IT TO OTHERS
• I work in an INCLUSIVE, FRIENDLY, POSITIVE and CONSTRUCTIVE environment
• I am encouraged to LEARN, GROW and DEVELOP and to try new things in my role
• I am THANKED AND RECOGNISED for the work I do, and my VIEWS AND IDEAS ARE VALUED
• I am CRYSTAL CLEAR ABOUT OUR AMBITION, AND I CAN CONTRIBUTE TO IT EVERY DAY

• Previous experience in an administrative, office support or coordinator role
• Strong organisational skills and exceptional attention to detail
• Confidence using Microsoft Office, including Excel, Word and Outlook
• Excellent verbal and written communication skills
• The ability to manage multiple tasks, prioritise workloads and maintain confidentiality
• Experience working with contractors, compliance processes or health and safety administration would be advantageous, but not essential

Join the 'Greatest Story in Hospitality' by becoming one of our Health & Safety Hospitality Heroes at The Celtic Collection.