Case File Admin & Coordination Specialist

Weightmans Llp; Newcastle upon Tyne; On-site; GBP 21,000 - 27,000; Full time

Job summary

Weightmans LLP is seeking an Administration Assistant to support the Support Team Manager/Team Manager and ensure smooth operation of the team. You will assist case handlers with file management, input data into electronic databases, and manage a wide range of administrative tasks.

The role emphasises flexibility, strong IT and communication skills, and the ability to multi-task while meeting deadlines. You will work as part of a team and on your own initiative in a busy environment.

Qualifications

• Ideally you will have previous experience of working in a similar role.
• Flexible approach to the work and ability to adapt to different tasks.
• Excellent IT skills and strong communication abilities.
• Excellent time management and organisational skills.
• Ability to multi-task and prioritise to meet deadlines.
• Ability to work as part of a team and on your own initiative.

Responsibilities

• Inputting data onto electronic databases.
• Sending post out of the office.
• Undertaking outbound telephone calls (under case handler supervision).
• Taking meeting minutes.
• Setting up IT equipment.
• Monitoring virtual court hearings.
• Filing of correspondence, documents and notes on case files.
• Maintaining the filing system of all case files.
• Archiving files under supervision.
• Assisting with printing, saving to case and copying documents and preparing correspondence.
• Scanning and allocating post to case plans.
• Copying, scanning and printing for case handlers.
• Taking telephone messages for case handlers.
• Assisting in preparation of document bundles.
• Opening new files including checks and setup.

Skills

IT skills

Communication skills

Time management

Multi-tasking

Deadline driven

Teamwork

Job description

Weightmans LLP is seeking an Administration Assistant to support the Support Team Manager/Team Manager and ensure smooth operation of the team. You will assist case handlers with file management, input data into electronic databases, and manage a wide range of administrative tasks.

The role emphasises flexibility, strong IT and communication skills, and the ability to multi-task while meeting deadlines. You will work as part of a team and on your own initiative in a busy environment.