Care Home Administrator

Avon Search; Exeter; On-site; GBP 21,000 - 30,000; Part time

Benefits offered by this job

30 hours per week

Mon-Fri 9-3

Central Exeter location

Work-life balance

Supportive team

Rewarding role

Job summary

Avon Search is seeking a Care Home Administrator for a part-time role in Exeter. The successful candidate will support the Home Manager and team with day-to-day admin, resident records and compliance activities.

Hours are 30 per week, Monday to Friday 9:00am to 3:00pm, at a central Exeter location, with a pay rate of £15.00 per hour. This long-term, daytime role offers a stable schedule and an opportunity to contribute to high standards of care.

Qualifications

• Previous administration experience within a care home or the wider care sector
• Good understanding of care home administration and associated processes
• Excellent organisational and time-management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information appropriately
• Good IT skills, including Microsoft Office
• Ability to manage multiple tasks and prioritise effectively
• Professional, friendly and approachable manner
• A genuine interest in supporting the smooth running of a care environment

Responsibilities

• Provide efficient day-to-day administrative support to the care home
• Work closely with the Home Manager and wider management team
• Maintain accurate and up-to-date resident records and documentation
• Assist with staff administration, including personnel files and documentation
• Support recruitment and onboarding administration where required
• Maintain confidential records in line with GDPR and data protection requirements
• Assist with invoicing, purchase orders and general financial administration
• Manage emails, correspondence and telephone enquiries
• Assist with audits, inspections and compliance documentation
• Maintain accurate electronic and paper filing systems
• Support the home with general office administration
• Liaise professionally with residents, relatives, staff and external professionals
• Ensure administrative processes are completed accurately and within required timescales

Skills

Organisational skills

Time management

Attention to detail

Interpersonal skills

Tools

Microsoft Office

Job description

Care Home Administrator – Part Time– Central Exeter – AV2036

30 Hours per Week | Monday to Friday | 9:00am – 3:00pm

Location: Exeter, Devon

Pay: £15.00 per hour

About the Role

We are recruiting an experienced Care Home Administrator to join a well-established 40-bedded care home located in the centre of Exeter.

This is an excellent opportunity for an organised, professional and approachable administrator with previous administration experience within a care home or the wider care sector.

Working closely with the Home Manager and wider team, you will play a key role in ensuring the smooth and efficient day-to-day running of the home. You will be responsible for maintaining accurate records, supporting staff and residents, handling correspondence and assisting with the administrative processes required to maintain a well‑organised and compliant care environment.

The successful candidate will have a good understanding of the administrative requirements within a care setting and be confident handling confidential information, resident records, staff documentation and general office responsibilities.

This is a 30-hour-per-week position, working Monday to Friday, 9:00am to 3:00pm, making it an excellent opportunity for someone seeking a rewarding part‑time role with consistent daytime hours.

About the Home

• Established 40-bedded care home in central Exeter
• Welcoming and supportive working environment
• Person-centred approach to care
• Strong focus on delivering high standards of care and service
• Convenient central Exeter location
• Supportive Home Manager and wider care team
• Professional and friendly environment

Key Responsibilities

• Provide efficient day-to-day administrative support to the care home
• Work closely with the Home Manager and wider management team
• Maintain accurate and up-to-date resident records and documentation
• Assist with staff administration, including personnel files and documentation
• Support recruitment and onboarding administration where required
• Maintain confidential records in line with GDPR and data protection requirements
• Assist with invoicing, purchase orders and general financial administration
• Manage emails, correspondence and telephone enquiries
• Assist with audits, inspections and compliance documentation
• Maintain accurate electronic and paper filing systems
• Support the home with general office administration
• Liaise professionally with residents, relatives, staff and external professionals
• Ensure administrative processes are completed accurately and within required timescales

Candidate Requirements

Essential:

• Previous administration experience within a care home or the wider care sector
• Good understanding of care home administration and associated processes
• Excellent organisational and time-management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information appropriately
• Good IT skills, including Microsoft Office
• Ability to manage multiple tasks and prioritise effectively
• Professional, friendly and approachable manner
• A genuine interest in supporting the smooth running of a care environment

Benefits & Perks

• £15.00 per hour
• 30 hours per week
• Monday to Friday, 9:00am – 3:00pm
• Consistent daytime working hours
• Excellent work-life balance
• Central Exeter location
• Supportive and friendly working environment
• Opportunity to play a key role within a 40-bedded care home
• Rewarding role supporting the smooth and efficient running of the service