Admin Manager

Langford Park Care Home; Sexeter; On-site; GBP 27,000 - 30,000; Full time

Benefits offered by this job

Induction programme

Training and development

Pension

DBS check

Free on-site parking

Job summary

Langford Park Care Home is seeking an experienced Admin Manager to oversee daily operations of the nursing home in Exeter. You will provide essential HR admin, payroll and financial support, and ensure IT systems support the home’s processes.

Working closely with the Home Manager, you will manage staff records, rosters, onboarding, and compliance, while maintaining high-quality resident care through efficient administration and data management.

Qualifications

• We are looking for an extremely organised individual with strong HR admin, payroll and finance background.
• NVQ in Business and Administration or equivalent is preferred.
• Proficiency with MS Excel and business systems/databases is essential.

Responsibilities

• Maintain accurate financial records and payroll data in collaboration with the Finance Department.
• Manage staff holidays and rota alongside the Home Manager.
• Oversee reception duties and assist with onboarding and DBS checks as needed.
• Support HR activities including new employee onboarding and changes in contracts.

Skills

HR administration

Payroll

Data handling

IT systems

Data management

Education

NVQ in Business and Administration

Tools

MS Excel

Business systems

Databases

Job description

Admin Manager

Location: Langford Park Nurisng Home

Salary: £27,000to £30,000depending on experience

Hours: Fulltime, 40 hours per week

We are looking for an experienced Administration Assistant to work at our Langford Park Nursing Home, in Exeter

As the Nursing Home Admin Manager, you will be responsible for providing daily operational support in the Nursing Home to ensure the smooth and efficient day to day running of the Home and contribute to the provision of high-quality care to our residents.

A strong HR admin, payroll and finance background is essential to this position.

Working closely with the Home Manager, you will ensure that our core business IT systems are actively managed to ensure they support the Home’s operational processes.

Responsibilities:

• Working with the Finance Department, maintain accurate records, reporting and control of financial processes.
• Collating data for payroll
• Managing employee holidays
• Managing staff rota alongside the Home Manager
• Purchasing of ad-hoc supplies and ensure maintenance contracts are in place.
• Support the Home Manager with the Enquiry process for the Home ensuring all enquiries are dealt with in a proactive and efficient manner.
• Maintain staff records, prepare time and attendance data for payroll, ensure compliance standards are maintained.
• Onboarding of new employees including screening interviews, carrying out reference checks, right to work checks and DBS checks
• Arrange staff inductions, changes in contract and leavers in liaison with the HR Department.
• Being responsible for all reception duties.
• Able to act quickly and responsibly in a time of crisis

Education, Skills and Experience:

We are looking for an extremely organised, action orientated individual who is highly proficient in working with operational IT systems. The ideal candidate will have the ability to manage, maintain and manipulate data and will be able to establish good working relationships, working effectively as part of a team.

• Preferably have an NVQ in Business and Administration or equivalent
• Have previous experience of working in a busy office environment, preferably a care setting
• Be highly experienced and competent in use and management of business systems and databases
• Have experience of flexibly multi-tasking in a varied role
• Be financially literate with proficient numeracy skills and excellent working knowledge of MS Excel
• Have experience of HR administration and onboarding of new employees

Benefits:

• Comprehensive induction programme
• Ongoing training and development
• Workplace pension
• Free DBS
• Free on-site parking

About Us

Welford Healthcare was founded in 2017 with the goal of building a boutique collection of quality care homes across the UK. Our strategy is to grow our business by acquiring mature care homes with quality foundations and strong potential for improvement and by investing in our people and our properties to ensure our homes are always inviting and homely. Whilst we are a growing business, we never lose sight of our primary and enduring purpose which is to provide good quality care for vulnerable adults. As we acquire new homes, we leverage our resources and expertise to ensure that the homes we run always have our residents’ wellbeing at their hearts.

Our senior leadership team has extensive experience of operating, opening and acquiring quality care homes with proven track records in regulatory compliance and running commercially successful businesses where meeting the needs and ensuring the happiness of our residents and our teams are the cornerstones of our approach.

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