Cardiff Office Administrator – HR & Finance Support (In-Person)

Orange Recruitment; Cardiff; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Company pension

Free parking

On-site parking

Job summary

Specialist Security Co in Cardiff is seeking an organised Office Administrator to join our team. You will be the first point of contact for visitors, customers and suppliers, and provide administrative support across Operations, HR, Finance and Health & Safety.

This varied role requires excellent organisation, attention to detail and a positive, proactive attitude. You will manage emails and calls, process routine HR records, support payroll tasks, and help ensure smooth office operations.

Qualifications

• Excellent verbal and written communication skills.
• Strong organisational and time-management abilities.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel).
• Ability to prioritise workload and work independently.
• Professional and friendly telephone manner.

Responsibilities

• Manage incoming emails, post, and correspondence, ensuring they are distributed promptly.
• Answer and direct incoming telephone calls, taking messages where required.
• Provide day-to-day administrative support to office staff.
• Assist with HR administration, including annual leave records, sickness tracking, employee correspondence, and new starter vetting.
• Provide administrative support to the Finance function, including debtor follow up, issuing statements, and maintaining records as required.
• Monitor and manage correspondence relating to Office for National Statistics (ONS), government, and other statutory business surveys, maintaining an internal calendar of submission deadlines and ensuring returns are completed and submitted on time.
• Assist with employee screening and vetting processes, including right to work checks, reference requests, employment history verification, licence checks, and maintaining accurate vetting records.
• Assist with the preparation and administration of monthly payroll, including collating timesheets, processing payroll changes, maintaining employee records, and supporting payroll queries.

Skills

Communication skills

Organisation

Time management

Independent working

Telephone manners

Team player

Attention to detail

Confidentiality

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Specialist Security Co in Cardiff is seeking an organised Office Administrator to join our team. You will be the first point of contact for visitors, customers and suppliers, and provide administrative support across Operations, HR, Finance and Health & Safety.

This varied role requires excellent organisation, attention to detail and a positive, proactive attitude. You will manage emails and calls, process routine HR records, support payroll tasks, and help ensure smooth office operations.