Capital Administrative Officer

Transformation Unit; Bronllys; Remote; GBP 23,000 - 28,000; Full time

Job summary

Powys Teaching Health Board is seeking a Capital Administrative Officer to join the Estates Admin Team, supporting the Capital programme with detailed spreadsheet work, meeting planning, and cross-cover responsibilities.

The role requires strong IT, MS Office, especially Excel, and excellent communication. Welsh language skills are welcome, and training will be provided.

Qualifications

• GCSE standard of education including English and Mathematics
• RSA level 3 / Business Administration or equivalent relevant experience
• Diploma level education or equivalent level experience
• Project management

Responsibilities

• Assist in preparation of Tender & Quotation documentation for Capital schemes, monitoring and producing detailed spread sheets regards Capital Expenditure
• Acting as the first point of contact for enquires into the Capital team. Update and maintains project files and databases
• Provide an efficient and comprehensive administrative support service to the Estates Department and in particular the Capital Programme/Projects Team including comprehensive diary management and PA support to the Head of Capital

Skills

MS Office

Project management

Minute taking

Communication skills

Organisational skills

Welsh language (desirable)

Education

GCSE English & Maths

RSA Level 3 / Business Administration

Diploma level education or equivalent

Project management knowledge

Tools

Oracle system

Microsoft Project

Job description

Be part of a 'Healthy Caring Powys' and help us transform the way we provide health and care, so our communities can Start Well, Live Well and Age Well.

Job overview

We are looking to recruit a highly organised and motivated individual to join our friendly, busy Estates Admin Team as a Capital Administrative Officer.

Having a keen eye for detail, you will support the Capital programme/projects team with the delivery of the Estates Department Capital Programme. You will be responsible for planning and supporting a programme of formal meetings, such as Capital Control Group, Project Boards, Sub group meetings etc,(preparing agendas and papers as required). You will need strong MS office skills including Excel. You will also provide cross cover within the department.

The successful candidate will demonstrate excellent interpersonal and organisational skills as well as competency in IT. We are looking for a team player who is adaptable and can demonstrate outstanding communication skills & motivation .You will also provide cross cover within the department so a flexible approach is essnetial.

Please ensure that your application can demonstrate how you meet the person specification.

Main duties of the job

To assist in the preparation of Tender & Quotation documentation for Capital schemes, monitoring and producing detailed spread sheets regards Capital Expenditure.

Acting as the first point of contact for enquires into the Capital team. Update and maintains project files and databases.

Provide an efficient and comprehensive administrative support service to the Estates Department and in particular the Capital Programme/Projects Team including comprehensive diary management and PA support to the Head of Capital.

Working for our organisation

Please note that this role is not eligible for visa sponsorship and we would therefore be unable to support a work permit application for this position. Anyone requiring a certificate of sponsorship, is therefore unable to be shortlisted and interviewed.

Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.

As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.

To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/ . There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.

Detailed job description and main responsibilities

We would particularly welcome applications from Welsh speakers; but even if you don’t speak any Welsh, or want to develop your skills, don’t worry: the health board will support you with training.

You will be able to find a full Job description and Person Specification attached within the supporting documents or

Qualifications and/or Knowledge

• GCSE standard of education including English and Mathematics
• RSA level 3 / Business Administration or equivalent relevant experience
• Diploma level education or equivalent level experience
• Project management

Experience

• Use of Microsoft Office, including Project
• Experience of practical administrative work, including arranging meetings, handling telephone enquiries, receiving visitors
• Excellent administrative skills with project monitoring experience
• Accurate Minute taker
• Use of Oracle system
• Ability to plan own workload against conflicting demands and prioritise work from more than one manager to meet conflicting deadlines
• Excellent communication and interpersonal skills with the ability to communicate complex matters clearly and precisely
• Ability to handle difficult situations in a calm and firm manner
• Commitment to attend staff training and participate in own development through supervision and performance management
• Some ability to speak, read and/or write Welsh, or an eagerness to learn.

Values

• Demonstrate PTHB Values
• Able to work effectively as part of a team and to contribute to that team to ensure the Department works effectively

Other

• Travel to other PTHB sites
• Be flexible and be able to adapt to a changing environment

As a Health Board we embrace diversity and inclusion. We offer a supportive and welcoming place to work which is free from discrimination and fair in all our working practices.

We'll value your contribution whether you're looking for your first job, an apprenticeship, re-entering the workforce or looking for a career change. Powys Teaching Health Board warmly welcomes all.

You can complete your application in Welsh or English, it's entirely your choice. Once you've applied, we will keep you updated on the progress of your application, so be sure to check your emails regularly.