Senior Executive Assistant

Citigroup Inc.; Greater London; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Generous holiday allowance 27 days +

Discretional annual bonus

Private medical insurance

Employee Assistance Program

Pension Plan

Parental Leave

Learning and development resources

Job summary

Citigroup Inc. in London is seeking a Senior Executive Assistant to provide comprehensive administrative support to senior management, including calendar management, travel arrangements and document preparation.

You will coordinate meetings, prepare reports, and assist with presentations while maintaining high standards of communication and organization in a hybrid work environment.

Qualifications

• Experience in office administration within a large, complex financial services or similar organization.
• Clear and concise written and verbal communication skills.
• Ability to quickly gain command of new systems and processes.
• Self-motivated, detail-oriented, with proactive problem solving.

Responsibilities

• Directly support a managing director level manager and department.
• Manage day-to-day calendars for senior management.
• Coordinate appointments, meetings, receptions and conference calls.
• Prepare and review materials for meetings and assist with presentations.
• Arrange travel and prepare travel schedules and itineraries.
• Process expense reports via the Travel and Entertainment system.
• Handle supplier invoices through Procure to Pay system.

Skills

Office administration

Written and verbal communication

System onboarding

Self-motivated

Detail oriented

Tools

Microsoft Office

Job description

Are you looking for a career move that will put you at the heart of a global financial institution? Then bring your skills in administration, problem solving and communication to Citi

By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

Team/Role Overview

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

What you’ll do

• Directly support a managing director (C16) level manager and generally support an entire department

• Manage day to day calendar(s) of senior management

• Coordinate all aspects of executive level manager appointments, meetings, receptions and conference calls

• May prepare and review materials and correspondence for meetings

• Assist with creation/modification of presentations, spreadsheets, and other various documents

• Coordinate travel arrangements; prepare and distribute schedules/agendas for travel

• Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system

• Order supplies and process invoices through Procure to Pay system

• Process and follow-up on Virtual Requests

• Assist in ad-hoc reports special projects as needed

• Train, coach or guide other administrative staff when required

What we’ll need from you

• Previous office administration experience preferably within a large and complex financial services or similar organization

• Highly proficient in Microsoft Office

• Consistently demonstrates clear and concise written and verbal communication skills

• Demonstrated ability to quickly gain command of new systems

• Self-motivated and detail oriented

What we can offer you

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

By joining Citi London, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as:

• Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure

• A discretional annual performance related bonus

• Private medical insurance packages to suit your personal circumstances

• Employee Assistance Program

• Pension Plan

• Paid Parental Leave

• Special discounts for employees, family, and friends

• Access to an array of learning and development resources

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

#LI-MF1

Job Family Group:

Business Strategy, Management & Administration

Job Family:

Administrative Support

Time Type:

Full time

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.