Buying Administrator

Drnewitt; Tonbridge; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

33 days holiday

Pension scheme

Share scheme

On-site parking

Employee Assistance Programme

Medicash

Life Assurance

Cycle2Work

Learning & development

Job summary

Drnewitt in Kent near Tonbridge is hiring a Buying Administrator / Procurement Assistant to support the procurement team and grow into fresh produce sourcing. You will create accurate Purchase Orders, review supplier paperwork, monitor ETAs with freight forwarders, and update cost estimates to assist grower cash flow.

This permanent role requires good MS Office (Excel) skills, precise data entry, and clear written and spoken English; SAP experience is advantageous but not essential.

Qualifications

• Strong working knowledge of Microsoft Office, including intermediate Excel skills.
• High attention to detail with excellent data entry skills.
• Clear written/spoken English with the confidence to communicate across teams and challenge where necessary.
• Experience with SAP or similar ERP systems is advantageous but not essential.
• An FMCG, food manufacturing, or fresh produce background is desirable.

Responsibilities

• Create accurate Purchase Orders and maintain consignment details within internal systems.
• Collate and review supplier paperwork, amending inbound delivery logs as needed.
• Track Estimated Times of Arrival (ETAs) and communicate updates with freight forwarders and internal teams.
• Update estimated costs and set up system advances to support grower cash flow management.

Skills

Excel

Data entry

English communication

SAP familiarity

Job description

Job Description

Buying Administrator / Procurement Assistant

Location: Nr Tonbridge, Kent

£30,000 + Benefits

About the Business

We are recruiting on behalf of a major UK fresh produce and FMCG supplier delivering year-round products to major retail, wholesale, and foodservice clients. Working directly alongside experienced Buying Managers, this role offers an ideal introduction into fresh produce procurement and commercial operations.

Key Responsibilities

• Create accurate Purchase Orders and maintain consignment details within internal systems.


• Collate and review supplier paperwork, amending inbound delivery logs as needed.


• Track Estimated Times of Arrival (ETAs) and communicate updates with freight forwarders and internal teams.


• Update estimated costs and set up system advances to support grower cash flow management.

Key Requirements

• Strong working knowledge of Microsoft Office, including intermediate Excel skills (ability to use basic formulas).


• High attention to detail with excellent data entry skills.


• Clear written/spoken English with the confidence to communicate across teams and challenge where necessary.


• Experience with SAP or similar ERP systems is advantageous but not essential.


• An FMCG, food manufacturing, or fresh produce background is desirable.

Package & Benefits

• Competitive base salary of £30,000


• 33 days holiday allowance (6.6 weeks)


• Company pension scheme and optional share scheme


• Free on-site parking


• Employee Assistance Programme, Medicash, and Life Assurance / Death in Service benefit


• Cycle2Work scheme and ongoing learning & development opportunities

Permanent Position - Permanent (Monday – Friday, 8:00 AM – 5:00 PM / 40 hours per week)