Buying Administrator

Uxbridge & Windsor Employment Agency; Slough; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

Uxbridge & Windsor Employment Agency in Langley is seeking a Buying Administrator to join a small, close-knit team and support purchasing and supply chain processes. You will be responsible for processing orders, chasing suppliers, and maintaining accurate supplier data in the system.

The role offers a busy, hands-on environment with ownership of workload, strong supplier relationships, and progression within a supportive team.

Qualifications

• Experience in purchasing administration, buying support or order processing.
• Strong administrative skills with excellent attention to detail.
• Good communication with suppliers, especially over the phone.

Responsibilities

• Monitor and coordinate purchase orders from placement to delivery.
• Liaise with UK and overseas suppliers for confirmations and updates.
• Proactively chase outstanding orders and resolve delivery queries.
• Maintain accurate purchasing, stock and supplier data in the system.
• Manage the purchasing inbox and supplier enquiries.
• Set up new supplier accounts and update records.
• Coordinate deliveries with couriers and logistics teams.
• Check delivery notes against purchase orders and investigate discrepancies.
• Assist with supplier invoice queries and stock adjustments.
• Prepare reports on outstanding orders, deliveries and invoices.
• Support stocktaking and general purchasing administration.
• Collaborate with Senior Buyer and operations team to run the department smoothly.

Skills

Organised

Attention to detail

Telephone communication

Time management

Proactive problem-solving

Team player

Tools

EFACS

Job description

Hours: Monday to Friday, 37.5 hours per week

Working Pattern: Hybrid working available after 3 months (3 days office-based, 2 days from home)

Contract: Permanent, Full-time

The Opportunity

We have a fantastic opportunity for an organised, proactive and detail-focused Buying Administrator to join a well-established and successful business based in Langley.

Working as part of a small, friendly and close-knit team, you will play an important role in supporting the purchasing and supply chain function, ensuring orders are processed accurately, suppliers are kept on track and stock deliveries run smoothly.

This is a busy and varied position that would suit someone who enjoys working with suppliers, keeping things organised and taking ownership of their workload.

You’ll need to be confident picking up the phone, chasing information and building positive working relationships with both suppliers and colleagues.

Key Responsibilities

• Monitoring and coordinating purchase orders from initial placement through to delivery.
• Liaising regularly with UK and overseas suppliers to obtain order confirmations and delivery updates.
• Proactively chasing outstanding orders and resolving delivery queries.
• Maintaining accurate purchasing, stock and supplier information on the company's internal system.
• Managing the purchasing inbox and responding to supplier enquiries.
• Setting up new supplier accounts and updating existing records.
• Liaising with couriers and logistics teams to coordinate incoming deliveries.
• Checking delivery notes against purchase orders and investigating discrepancies.
• Assisting with supplier invoice queries, credit notes and stock adjustments.
• Preparing reports relating to outstanding orders, deliveries and invoices.
• Supporting stocktaking activities and general purchasing administration.
• Working closely with the Senior Buyer and wider operations team to ensure the smooth running of the department.

About You

We are looking for someone who is organised, reliable and enjoys working in a busy, hands-on administrative role.

Ideally, you will have:

• Previous experience in purchasing administration, buying support, supply chain administration or order processing.
• Strong administrative skills with excellent attention to detail.
• Confidence communicating with suppliers, particularly over the telephone.
• Good IT skills, including Excel and experience using purchasing, stock control or ERP systems.
• The ability to prioritise tasks, manage deadlines and follow up on outstanding information.
• A proactive approach to problem-solving and a willingness to take responsibility.
• Strong communication skills and the ability to work effectively within a small team.

Experience using EFACS would be advantageous but is not essential.

What's on Offer?

• Hybrid working after 3 months – 2 days working from home.
• A friendly, supportive and close-knit team.
• A varied position offering plenty of responsibility.
• The opportunity to develop your knowledge of purchasing, stock control and supply chain operations.
• A stable, established business with a collaborative working environment.