Buying Administrator

Uxbridge & Windsor Employment Agency; Slough; Hybrid; GBP 22.000 - 32.000; Vollzeit

Benefits dieser Stelle

Hybrid after 3 months

Friendly team

Varied role

Purchase, stock control knowledge

Zusammenfassung

Uxbridge & Windsor Employment Agency is seeking a diligent Buying Administrator to support purchasing and supply chain activities in Langley. You will coordinate orders, keep suppliers updated, and help ensure deliveries run smoothly in a busy team.

We expect strong admin skills, attention to detail, and clear communication with suppliers. The role offers hybrid working after 3 months and a collaborative, supportive environment.

Qualifikationen

• Previous experience in purchasing administration, buying support, supply chain administration or order processing.
• Strong administrative skills with excellent attention to detail.
• Confidence communicating with suppliers, particularly over the telephone.
• Good IT skills, including Excel and experience using purchasing, stock control or ERP systems.
• The ability to prioritise tasks, manage deadlines and follow up on outstanding information.
• A proactive approach to problem-solving and a willingness to take responsibility.
• Strong communication skills and the ability to work effectively within a small team.
• Experience using EFACS would be advantageous but is not essential.

Aufgaben

• Monitoring and coordinating purchase orders from initial placement through to delivery.
• Liaising regularly with UK and overseas suppliers to obtain order confirmations and delivery updates.
• Proactively chasing outstanding orders and resolving delivery queries.
• Maintaining accurate purchasing, stock and supplier information on the company's internal system.
• Managing the purchasing inbox and responding to supplier enquiries.
• Setting up new supplier accounts and updating existing records.
• Liaising with couriers and logistics teams to coordinate incoming deliveries.
• Checking delivery notes against purchase orders and investigating discrepancies.
• Assisting with supplier invoice queries, credit notes and stock adjustments.
• Preparing reports relating to outstanding orders, deliveries and invoices.
• Supporting stocktaking activities and general purchasing administration.
• Working closely with the Senior Buyer and wider operations team to ensure the smooth running of the department.

Kenntnisse

Organised

Attention to detail

Communication

Prioritisation

Problem solving

Teamwork

Tools

Excel

ERP systems

EFACS

Jobbeschreibung

Hours: Monday to Friday, 37.5 hours per week

Working Pattern: Hybrid working available after 3 months (3 days office-based, 2 days from home)

Contract: Permanent, Full-time

The Opportunity

We have a fantastic opportunity for an organised, proactive and detail-focused Buying Administrator to join a well-established and successful business based in Langley.

Working as part of a small, friendly and close-knit team, you will play an important role in supporting the purchasing and supply chain function, ensuring orders are processed accurately, suppliers are kept on track and stock deliveries run smoothly.

This is a busy and varied position that would suit someone who enjoys working with suppliers, keeping things organised and taking ownership of their workload.

You’ll need to be confident picking up the phone, chasing information and building positive working relationships with both suppliers and colleagues.

Key Responsibilities

• Monitoring and coordinating purchase orders from initial placement through to delivery.
• Liaising regularly with UK and overseas suppliers to obtain order confirmations and delivery updates.
• Proactively chasing outstanding orders and resolving delivery queries.
• Maintaining accurate purchasing, stock and supplier information on the company's internal system.
• Managing the purchasing inbox and responding to supplier enquiries.
• Setting up new supplier accounts and updating existing records.
• Liaising with couriers and logistics teams to coordinate incoming deliveries.
• Checking delivery notes against purchase orders and investigating discrepancies.
• Assisting with supplier invoice queries, credit notes and stock adjustments.
• Preparing reports relating to outstanding orders, deliveries and invoices.
• Supporting stocktaking activities and general purchasing administration.
• Working closely with the Senior Buyer and wider operations team to ensure the smooth running of the department.

About You

We are looking for someone who is organised, reliable and enjoys working in a busy, hands-on administrative role.

• Previous experience in purchasing administration, buying support, supply chain administration or order processing.
• Strong administrative skills with excellent attention to detail.
• Confidence communicating with suppliers, particularly over the telephone.
• Good IT skills, including Excel and experience using purchasing, stock control or ERP systems.
• The ability to prioritise tasks, manage deadlines and follow up on outstanding information.
• A proactive approach to problem-solving and a willingness to take responsibility.
• Strong communication skills and the ability to work effectively within a small team.
• Experience using EFACS would be advantageous but is not essential.

What's on Offer?

• Hybrid working after 3 months - 2 days working from home.
• A friendly, supportive and close-knit team.
• A varied position offering plenty of responsibility.
• The opportunity to develop your knowledge of purchasing, stock control and supply chain operations.
• A stable, established business with a collaborative working environment.