Buyers Administration Assistant

New Look; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player in the fashion sector is seeking a Buying Admin Assistant to join their dynamic team. This role combines creative inspiration with commercial planning, ensuring that the best products are delivered to customers. Ideal candidates will have a passion for fashion, excellent attention to detail, and strong communication skills. By contributing to trend analysis and managing sample processes, you will play a key role in shaping the product offerings. Join a forward-thinking company that values inclusion, diversity, and career development, while making fashion a force for positive change.

Benefits

Flexible working patterns

Career development training

Inclusive culture

Employee discounts

Qualifications

• Experience in fashion/retail or as a buying admin assistant.
• Knowledge of fashion trends and high street offerings.

Responsibilities

• Maintain awareness of strategy and manage daily tasks.
• Raise purchase orders and address order issues.
• Process received samples and prepare for meetings.

Skills

Fashion trends knowledge

Attention to detail

Effective communication

Problem-solving

Education

Fashion qualification

Relevant degree

Job description

Whitechapel Rd, London E1 1EW, UK Req #2065

08 May 2025

We’re the feel-good fashion brand making style accessible and fun for over 55 years, available on our website, mobile app, and through over 300 stores across the UK.

By living our values — playing to win, customer obsession, unity, and personal responsibility — we deliver That New Look Feeling for our customers and team members.

Department Overview

Buying combines creative inspiration with commercial planning to deliver the best ranges for our customers. Product is central to our work, from developing standout prints and must-have coats to the season’s ‘It’ bags. Always prioritizing the customer, we collaborate with suppliers both in the UK and internationally to offer fashionable products at great prices and rapid turnaround. The buying environment is fast-paced, dynamic, and every day presents new challenges.

Accountabilities & Responsibilities

Planning

• Maintain awareness of strategy at group and department levels
• Understand and align with the Brand Vision
• Manage daily and weekly tasks following Ways Of Working (WOW)
• Prepare for departmental meetings
• Support the buying team with data entry into planning tools

Buying

• Raise purchase orders
• Adhere to the Critical Path to meet deadlines
• Address issues with orders internally and externally
• Proactively find solutions to challenges
• Coordinate barcode processes
• Maintain purchase orders within relevant systems
• Assist with supplier slippage management
• Implement order amendments under guidance from the B&M team
• Contribute to weekly team updates to support commitments

Sample Management

• Process received samples
• Label, log, organize, and file samples
• Prepare samples for meetings
• Maintain the department’s range and samples
• Manage press sample processes to maximize department offerings
• Ensure production samples arrive in time for online pre-shoots
• Keep imagery of samples up to date
• Prepare samples for 3PE partner meetings

Trading

• Develop a basic understanding of trade reports
• Learn trade decision processes
• Attend Group Trade meetings

Product Awareness

• Understand the New Look customer profile
• Familiarize with customer insights and market share data
• Contribute to trend and competitor analysis, making recommendations for development
• Monitor competitors’ product ranges
• Report on store visits and competitor shops

Technical Knowledge & Experience

• Knowledge of fashion trends and high street offerings
• Accuracy and attention to detail
• Effective communication skills
• Passion for product
• Experience in fashion/retail or as a buying admin assistant
• Fashion qualification or relevant degree is desirable

Why Join Us?

We care about our people and the planet, believing fashion should be a force for positive change. We celebrate inclusion and diversity, fostering an inclusive culture with talented team members who embody our shared values.

We prioritize development, offering training to support your career growth and help you achieve your goals.

We are flexible employers, open to discussing different working patterns to suit your needs.

Please submit your CV in a simple format (e.g., Microsoft Word) to ensure a smooth application process.

Job Family: RBY000 - Retail Buying Generalist/Multidiscipline