Business Systems Administrator - ISO & Compliance

Think Specialist Recruitment; Chesham; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

28 days annual holiday

Workplace pension

Development opportunities

Office-based role

Job summary

Think Specialist Recruitment is recruiting for a Business Systems Administrator to support ISO management systems and compliance in a construction/property maintenance environment. The role focuses on maintaining policies, documentation and records across SHEQ, with audits and continuous improvement in mind.

You will work closely with the SHEQ Manager to coordinate document control, accreditation renewals, training, and records management, ensuring timely updates and traceability across the

Qualifications

• Experience supporting ISO management systems or a Business/Integrated Management System (BMS/IMS).
• Strong understanding of ISO 9001, ISO 14001 and ISO 45001.

Responsibilities

• Support maintenance of ISO management systems, policies and documentation.
• Maintain document registers, filing systems and review dates.
• Coordinate accreditation renewals and gather supporting documentation.
• Update training matrices and monitor qualification expiry dates.
• Assist with internal audits, site inspections and compliance reviews.
• Maintain health and safety records and incident logs.
• Monitor environmental records and reporting requirements.
• Assist with management reports, statistics and performance monitoring.
• Prepare communications and coordinate meetings.

Skills

ISO management systems

Document control

Audits coordination

Training matrices

MS Office / Excel

Attention to detail

Job description

Business Systems Administrator - ISO & Compliance
35,000- 40,000 Chesham Full-time, office-based

Are you an organised administrator with experience supporting ISO management systems and maintaining compliance documentation? Looking for a role where you can use your attention to detail, take ownership of important processes and develop your experience within SHEQ?

We're working with an established construction and property maintenance business to recruit a Business Systems Administrator to support its Health, Safety, Environmental and Quality function.

This is a great opportunity to join a busy, collaborative business where you'll play an important role in maintaining management systems, supporting audits and ensuring compliance records are accurate, up to date and readily available.

The Role

Working closely with the SHEQ Manager, you'll provide administrative and coordination support across the company's management systems, helping to ensure processes are followed and compliance requirements are met.

Your responsibilities will include:

• ISO Management Systems: Supporting the maintenance of ISO 9001, ISO 14001 and ISO 45001 management systems, including policies, procedures and associated documentation.

• Document Control: Maintaining document registers, filing systems, review dates and accurate records, coordinating updates with relevant departments.

• Accreditations & Compliance: Coordinating accreditation and certification renewals, maintaining records and gathering supporting documentation.

• Training & Competency: Updating training matrices, monitoring qualification expiry dates and arranging training, renewals and bookings.

• Audits & Inspections: Supporting internal audits, site inspections and compliance reviews, maintaining records and tracking corrective actions through to completion.

• Health & Safety Administration: Maintaining health and safety records, accident and incident logs, near-miss reports and associated action trackers.

• Environmental Compliance: Maintaining environmental records and assisting with monitoring and reporting requirements.

• Reporting & Performance: Updating SHEQ trackers, collating data and assisting with management reports, statistics and performance monitoring.

• General Administration: Preparing communications, coordinating meetings, liaising with operational teams and following up on outstanding actions.

About You

We're looking for someone who is methodical, proactive and confident managing a varied administrative workload. You'll have excellent attention to detail and understand the importance of maintaining accurate records and keeping compliance processes on track.

You’ll ideally have:

• Previous experience in an administrative or coordination role.

• Hands-on experience supporting ISO management systems or a Business/Integrated Management System (BMS/IMS).

• A good understanding of ISO 9001, ISO 14001 and ISO 45001.

• Experience with document control, compliance records, audits or accreditation processes.

• Strong IT skills, including Microsoft Office and Excel.

• Excellent organisational skills and the ability to manage multiple priorities and deadlines.

• Confident written and verbal communication skills, with the ability to liaise with colleagues at all levels.

• A proactive approach to chasing outstanding actions and ensuring tasks are completed.

Experience within construction, property maintenance, social housing, facilities management or another regulated industry would be advantageous.

What's on Offer?

• Salary of 35,000- 40,000, depending on experience.

• Monday to Friday, 8:00am-5:00pm.

• Office-based.

• 28 days' annual holiday, inclusive of bank holidays.

• Workplace pension.

• Opportunities for continued professional development.

• A varied role where you can develop your experience within SHEQ and compliance.