Compliance Manager

Keyman Personnel; Greater London; On-site; GBP 55,000 - 75,000; Full time

Job summary

Keyman Personnel seeks an experienced Executive Assistant / Compliance Manager to join their Dartford team. The role combines compliance management, business administration and executive support to the Directors, overseeing ISO systems and workforce compliance.

You will coordinate audits, maintain accreditations, manage HR administration and support senior management with reporting and process improvements.

Qualifications

• Previous experience in compliance, business administration or a similar senior support role.
• Good working knowledge of ISO 9001, 14001 and 45001.
• Experience coordinating PQQ submissions and third-party accreditations.
• Excellent communication, administration and document management skills.

Responsibilities

• Manage and maintain ISO 9001, 14001 and 45001 management systems.
• Coordinate internal and external compliance audits and certification renewals.
• Maintain CHAS, SMAS, Constructionline and other SSIP schemes.
• Prepare and coordinate PQQs, supplier approvals and submissions.
• Oversee workforce compliance: Right to Work, CSCS, qualifications and subcontractor docs.
• Coordinate onboarding, HR administration and training records.
• Manage training matrix including CITB administration.
• Provide executive support to Managing Directors: diary, meetings and reporting.
• Supervise and support an Administrative Assistant.
• Coordinate asset records and fleet compliance.
• Support site and office compliance audits with Health & Safety teams.
• Identify opportunities to improve administrative processes and reporting.

Skills

Strong organisational skills

Excellent communication

Independent working

Managing confidential information

Supervising administrative staff

Tools

Microsoft Office 365

Job description

Location: Dartford, Kent
Salary: Competitive, dependent on experience
Job Type: Permanent, Full-Time
Industry: Construction / Specialist Subcontracting

About the Role

Keyman Personnel is recruiting on behalf of an established construction contractor seeking an experienced and highly organised Executive Assistant / Compliance Manager to join their team based in Dartford.

This is a varied and responsible position combining compliance management, business administration and executive support to the company's Directors.

The successful candidate will oversee the company's ISO management systems, industry accreditations, workforce compliance and internal administrative processes, ensuring the business continues to operate efficiently and in accordance with relevant standards.

The position will involve working closely with senior management, operational teams and external stakeholders, making it an excellent opportunity for someone who enjoys taking ownership of responsibilities and improving business processes.

Key Responsibilities

• Manage and maintain the company's ISO 9001, ISO 14001 and ISO 45001 management systems.

• Coordinate internal and external compliance audits, including certification renewals and corrective actions.

• Maintain construction industry accreditations, including CHAS, SMAS, Constructionline and other SSIP schemes.

• Prepare and coordinate Pre-Qualification Questionnaires (PQQs), supplier approvals and compliance submissions.

• Oversee workforce compliance, including Right to Work checks, CSCS cards, qualifications and subcontractor documentation.

• Coordinate employee onboarding, HR administration, training requirements and competency records.

• Manage the company training matrix, including CITB administration and relevant construction training.

• Maintain internal business systems, compliance registers and company documentation.

• Provide executive and administrative support to the Managing Directors, including diary management, meetings and reporting.

• Supervise and support an Administrative Assistant.

• Coordinate company asset records, fleet administration and associated compliance requirements.

• Support occasional site and office compliance audits, working alongside operational and Health & Safety teams.

• Identify opportunities to improve administrative processes, reporting and overall business efficiency.

Requirements

We are looking for an organised, proactive professional with experience in compliance management, business administration or a similar senior support position.

Essential

• Previous experience in compliance, business administration, executive support or a similar management role.

• Good working knowledge of ISO 9001, ISO 14001 and ISO 45001.

• Experience maintaining compliance documentation, policies and management systems.

• Experience coordinating PQQ submissions and third-party accreditations.

• Strong organisational skills with the ability to manage multiple responsibilities.

• Excellent communication, administration and document management skills.

• Proficiency in Microsoft Office 365, including Excel, Word, Outlook and SharePoint.

• Ability to work independently, prioritise workloads and manage confidential information.

• Previous experience supervising or managing administrative staff.

Desirable

• Previous experience working within the construction industry, ideally for a main contractor or specialist subcontractor.

• Experience with CHAS, SMAS, Constructionline or similar accreditation schemes.

• ISO Internal Auditor training or relevant compliance qualifications.

• Knowledge of CITB, CSCS and construction workforce training requirements.

• Experience coordinating internal audits and supporting senior management.

The Ideal Candidate

The successful candidate will be highly organised, detail-oriented and comfortable working across several areas of a business.

You will be confident communicating with Directors, management teams and external organisations, with the ability to take ownership of compliance requirements and ensure important deadlines are met.

This position would suit an experienced Compliance Manager, Compliance Coordinator, Business Support Manager, Office Manager or Senior Executive Assistant with relevant management systems and compliance experience.

Additional Information

The role is based at the company's Dartford office and will require monthly visits to its Norfolk office, alongside occasional visits to construction sites.

This is an opportunity to join an established construction business in a position offering responsibility, variety and direct involvement with senior management.