SHEQ Admin

Ipsum; Lingfield; Hybrid; GBP 25,000 - 38,000; Full time

Benefits offered by this job

Competitive salary

28 days holiday + bank holidays

Company pension

Career development opportunities

Volunteering opportunities

Cycle to work scheme

Job summary

Ipsum is seeking an experienced SHEQ Admin in Lingfield with hybrid working to support the SHEQ function. The role focuses on administrative coordination, data tracking, incident reporting, and maintaining accurate records to drive compliance and continuous improvement.

You will manage dashboards, KPI reporting, and ensure timely completion of corrective actions while partnering with operational teams. A NEBOSH/IOSH qualification and strong MS Office, especially Excel and SharePoint, are

Qualifications

• NEBOSH General Certificate and/or IOSH Managing Safely required.
• Experience supporting SHEQ, Health & Safety, Compliance or Administration functions.
• Strong understanding of integrated management systems and ISO 45001, ISO 9001 and ISO 14001 standards.

Responsibilities

• Leading and coordinating day-to-day SHEQ administration activities, including meeting coordination, correspondence, training administration, database maintenance, financial tracking, and performance reporting.
• Manage and analyse SHEQ data, producing dashboards, KPI reports, and management information to support compliance, performance monitoring, and continuous improvement.
• Act as the first point of contact for SHEQ-related queries and incident reporting, ensuring accurate record keeping, investigation tracking, and timely completion of corrective actions.
• Support the delivery and coordination of SHEQ training programmes, workshops, and communications, working closely with operational teams and key stakeholders.
• Assist with the development, implementation, and communication of SHEQ policies, procedures, and guidance, ensuring compliance with organisational and regulatory requirements.
• Monitor compliance activities, audits, inspections, and annual returns, identifying areas for improvement and supporting the wider SHEQ team in maintaining best practice standards.

Skills

SHEQ administration

Data analysis

Reporting

Stakeholder communication

Time management

Education

NEBOSH General Certificate / IOSH Managing Safely

Tools

Excel

Word

SharePoint

Job description

SHEQ Admin

Location: Lingfield (Includes Hybrid Working)

Employment type: Full Time, Permanent

Working Hours: Monday to Friday

We’re looking for an experienced SHEQ Admin to join our growing SHEQ team!

This role is responsible for providing proactive administrative and coordination support to the SHEQ function, ensuring the effective management of health, safety, environmental and quality processes. The successful candidate will maintain accurate records, support incident reporting and investigations, analyse and track key performance data, and assist with compliance and continuous improvement initiatives. By delivering high-quality support and fostering a positive safety culture, the role will play a key part in helping the organisation achieve its SHEQ objectives.

What’s in it for you…

• Competitive Salary with overtime opportunities
• 28 days holiday inclusive of bank holidays + option to buy up to 5 additional days
• Know someone great? Refer them to us and receive a £1000 for every referral*
• Company Pension Scheme
• Career development and funded professional qualifications
• 24/7 virtual GP access
• Mental health support & counselling services
• Cycle to Work Scheme
• Employee discount platform with savings on supermarkets, gyms, mobile phones and more
• Life Assurance cover
• Enhanced Maternity Pay
• Long Service Awards
• Paid volunteering opportunities

What you’ll be doing

• Leading and coordinating day-to-day SHEQ administration activities, including meeting coordination, correspondence, training administration, database maintenance, financial tracking, and performance reporting.
• Manage and analyse SHEQ data, producing dashboards, KPI reports, and management information to support compliance, performance monitoring, and continuous improvement.
• Act as the first point of contact for SHEQ-related queries and incident reporting, ensuring accurate record keeping, investigation tracking, and timely completion of corrective actions.
• Support the delivery and coordination of SHEQ training programmes, workshops, and communications, working closely with operational teams and key stakeholders.
• Assist with the development, implementation, and communication of SHEQ policies, procedures, and guidance, ensuring compliance with organisational and regulatory requirements.
• Monitor compliance activities, audits, inspections, and annual returns, identifying areas for improvement and supporting the wider SHEQ team in maintaining best practice standards.

This role is responsible for providing comprehensive administrative and coordination support to the SHEQ function, ensuring the effective management of compliance, reporting, training, and performance activities while promoting a positive safety culture across the organisation.

What we’re looking for:

• NEBOSH General Certificate and/or IOSH Managing Safely qualified, with a full UK driving licence.
• Previous experience supporting SHEQ, Health & Safety, Compliance or Administration functions within a busy professional environment.
• Strong understanding of integrated management systems and a working knowledge of ISO 45001, ISO 9001 and ISO 14001 standards.
• Confident using Microsoft Office applications, particularly Excel, Word and SharePoint, to manage data, produce reports and maintain records.
• Excellent organisational skills with the ability to manage multiple priorities, work to deadlines and maintain a high level of accuracy.
• A proactive problem solver with strong communication skills, capable of building positive relationships and acting as a key point of contact for stakeholders.
• Self-motivated and adaptable, with the ability to work independently, support audits and compliance activities, and contribute to continuous improvement initiatives.

Our commitment to Equal Opportunities

We’re proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we’re committed to building a diverse and inclusive workforce.

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