Systems Administrator

Groupe Adéquat UK (GA UK); Norwich; On-site; GBP 28,000 - 36,000; Full time

Job summary

Groupe Adéquat UK seeks a proactive HSEQ Systems Administrator to support a major Health, Safety, Environment and Quality initiative on a world-class research campus in the UK. The role focuses on document control, data migration and governance within a new H&S Management System.

You will audit policies, manage records and coordinate with facilities, operations and support teams to ensure compliance and ongoing system adoption. IOSH/NEBOSH qualifications are desirable.

Qualifications

• Experience in document control or compliance administration.
• Knowledge of UK Health & Safety legislation and risk assessment processes.
• Experience using HSEQ, EHS or compliance management systems.
• Strong IT skills and proficiency with MS Office.

Responsibilities

• Review, update and migrate health and safety documentation into a new Health & Safety Management System.
• Audit existing policies, procedures, risk assessments and compliance records.
• Support the implementation and ongoing administration of HSEQ systems and processes.
• Liaise with stakeholders across facilities, operations and support teams to collect, verify and update documentation.
• Monitor compliance records and identify gaps or areas for improvement.
• Produce progress reports and management information for senior stakeholders.
• Maintain training records, accident logs and inspection records.
• Provide general administrative support to the HSEQ function, including inbox management and action tracking.

Skills

Document control

Compliance administration

Stakeholder communication

Organization & planning

Attention to detail

System adoption

Health & safety support

Education

IOSH or NEBOSH qualifications (or working towards)

Tools

Microsoft Office

HSEQ/EHS/compliance management systems

Job description

An exciting opportunity has arisen to join a leading science and innovation campus as an HSEQ Systems Administrator. Supporting a world-class research environment, this role sits within a central Health, Safety, Environment & Quality team responsible for maintaining high standards of compliance, safety and governance across a diverse and complex organisation.

This is primarily an administrative and coordination-focused position, ideal for an organised professional with experience in document control, compliance administration or HSEQ support. The successful candidate will play a key role in the implementation of a new Health & Safety Management System, ensuring documentation is accurately reviewed, updated and migrated in line with organisational requirements.

Key Responsibilities

• Review, update and migrate health and safety documentation into a new Health & Safety Management System.
• Audit existing policies, procedures, risk assessments and compliance records.
• Support the implementation and ongoing administration of HSEQ systems and processes.
• Liaise with stakeholders across facilities, operations and support teams to collect, verify and update documentation.
• Monitor compliance records and identify any gaps or areas for improvement.
• Produce progress reports and management information for senior stakeholders.
• Maintain training records, accident logs, inspection records and other HSEQ documentation.
• Support colleagues with system adoption and process updates.
• Provide general administrative support to the HSEQ function, including inbox management and action tracking.

About You

The successful candidate will be highly organised, detail-oriented and capable of managing multiple priorities in a fast-paced environment.

• Previous experience in an administrative, compliance, document control or HSEQ support role.
• Strong document management and version control experience.
• Excellent organisational and planning skills.
• Strong IT skills, including Microsoft Office applications.
• Ability to communicate effectively with stakeholders at all levels.
• Excellent attention to detail and accuracy.
• A proactive, collaborative and professional approach.
• Experience supporting Health & Safety, Facilities or Compliance teams.
• Knowledge of UK Health & Safety legislation and risk assessment processes.
• Experience using HSEQ, EHS or compliance management systems.
• IOSH or NEBOSH qualifications (or working towards).
• Experience supporting system implementation or change management projects.

What's on Offer?

• Initial six-month contract with potential extension.
• Opportunity to support a major HSEQ systems implementation project.
• Exposure to a highly respected research and innovation environment.
• Collaborative and supportive team culture.