Business Support Officer - UK Support Function

MBDA; Stevenage; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Company bonus

Pension

Overtime

Flexi Leave

Flexible working

Enhanced parental leave

Facilities

Healthcare Cash Plan

Job summary

MBDA in Stevenage is seeking a Business Support Officer to provide proactive admin and operational support to the UKSF Function Head and their team. The role is based in Stevenage with occasional travel to other UK sites and a hybrid working pattern (2 days on-site).

You will manage diaries, travel, expenses, create MS Office documents, organise events, and support ED&I activities. A BPSS security requirement applies; this is a 12-month fixed-term contract.

Qualifications

• Experience in a similar Business/Admin Support role with diary management, meeting planning and travel coordination.
• Strong resilience, communication, organization, and attention to detail.
• Willingness to learn, improve processes and become the knowledge point within the team.

Responsibilities

• Manage complex diaries, travel and expenses for the UKSF Function Head and reports.
• Create and maintain MS Excel spreadsheets, PowerPoint presentations and OneNote records.
• Organise meetings, events, team briefs and training days; manage actions and follow-ups.

Skills

Complex diaries

Travel arrangements

MS Office

PowerPoint

OneNote

Stakeholder engagement

Team player

Tools

MS Excel

PowerPoint

OneNote

Job description

The UK Support Function prides itself on high levels of team spirit and strives towards creating an inclusive environment, where our teams can develop and grow within a supportive working culture.

Salary: Circa £28,000 depending on experience

Location: Stevenage (with flexibility to travel to other UK sites occasionally)

Dynamic (hybrid) working: Working 2 days a week onsite with a flexible/blended approach to office and remote working.

Security Clearance: British Citizen or a Dual UK national with British citizenship. Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

Please note: This is a 12 month Fixed Term Contract

What we can offer you:

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)

• Pension: maximum total (employer and employee) contribution of up to 14%

• Overtime: opportunity for paid overtime

• Flexi Leave: Up to 15 additional days

• Flexible working: We welcome applicants who are looking for flexible working arrangements

• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments

• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more

• Healthcare Cash Plan: The Healthcare Cash Plan benefit provides the option to claim cash back on everyday healthcare expenses such as optical, dental, health and wellbeing and more.

The opportunity:

We have an exciting opportunity for a passionate individual to become a valued member of our dynamic team within the UK Support Function (UKSF). As a Business Support Officer (BSO) you will provide administrative and operational support to the UKSF Function Head as detailed below.

The Role

Will be based in our Stevenage office, however, flexibility to travel to other sites may occasionally be required. To provide pro-active, accurate and comprehensive administrative support to the UKSF Function Head and their 1st reports, to include, but not limited to:

• Complex diaries, extensive travel arrangements and expenses

• Create and maintain MS Excel spreadsheets, PowerPoint presentations and One Note accurately

• Organise meetings, annual team event, social events, team lunches, training days, participate when required and take and manage actions

• Liaising with MBDA UK Resourcing team to arrange interviews

• Organisation of monthly team briefs

• Maintain action logs

• Support Equality, Diversity and Inclusion (ED&I) activities

• Act as a buddy for new starters within the Function

• Provide cover for UKSF Coordinators as and when required

• Maintaining and updating UKSF intranet pages

• Participation in UK Support Function initiatives and personal development initiatives

• Understanding and utilising MS Office and MBDA systems

• A high level of stakeholder engagement and managing/building relationships within the UKSF and across the business

• Strong communication skills

• These tasks may be varied and ad-hoc in scope

What we're looking for from you:

• Experience in a similar Business /Admin Support role; managing complex diaries, organising meetings, events and travel arrangements

• Someone who can exhibit a high level of resilience, communication, organisation skills and attention to detail, which is key to the success in this role

• Someone who is forward thinking, who looks to improve efficiencies in working practices and processes

• Intermediate knowledge of MS Office Applications (PowerPoint, Outlook, Excel, OneNote)

• Ability to prioritise, multi-task and manage your own workload effectively

• Someone who is an enthusiastic team player, that demonstrates integrity and maintains confidentiality

• Willingness to learn and extend the role above and beyond the job description

• To develop to become the knowledge point of contact within the team

• Confident in building effective working relationships at all levels

Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

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