Business Support Officer - Programmes Export Operations

MBDA Miissle System; Stevenage; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Company bonus

Pension

Overtime

Flexi Leave

Flexible working

Enhanced parental leave

Site facilities

Job summary

MBDA UK offers a hybrid-working role as a Business Support Officer within the UK Support Function. The position, 12-month fixed term, requires managing diaries, meetings, travel and general administrative duties to support senior management and training teams.

We provide a company bonus, a strong pension contribution, paid overtime, flexi-leave, flexible working, enhanced parental leave, and on-site facilities. A British or dual UK nationality is required with BPSS checks after offer.

Qualifications

• Experience in a similar Business/Admin Support role; managing complex diaries, organising meetings, events and travel arrangements.
• Proactive, resilient, with strong communication and organisational skills.
• Able to improve efficiencies in working practices and processes.
• Proficient with MS Office applications (PowerPoint, Outlook, Excel, OneNote).

Responsibilities

• Provide proactive, accurate administrative support to Senior Management and training teams.
• Manage complex diaries, travel arrangements and expenses; organise meetings and events.
• Create and maintain MS Word/Excel/PowerPoint documents; coordinate with internal and external stakeholders.
• Support onboarding of new starters and process purchase requisitions/invoices using MBDA tools.
• Understand MBDA systems and policies; contribute to UKSF activities as needed; perform ad-hoc tasks.

Skills

Communication

Organisation

Attention to detail

Team working

Tools

PowerPoint

Outlook

Excel

OneNote

Job description

We have an exciting opportunity for a passionate individual to become a valued member of our dynamic team within the UK Support Function (UKSF).

Salary: Circa £28,000 depending on experience

Dynamic (hybrid) working: 2-3 days per week on-site due to workload classification

Security Clearance: British Citizen or a Dual UK national with British citizenship. Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

This is a 12 month Fixed Term Contract

What we can offer you:

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)

• Pension: maximum total (employer and employee) contribution of up to 14%

• Overtime: opportunity for paid overtime

• Flexi Leave: Up to 15 additional days

• Flexible working: We welcome applicants who are looking for flexible working arrangements

• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments

• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more...

The opportunity:

The UKSF prides itself on high levels of team spirit and strives towards creating an inclusive environment, where our teams can develop and grow within a supportive working culture.

Working as a Business Support Officer (BSO) within the Programmes Export Operations team, you will provide administrative and operational support to the management team as detailed below, but not limited to:

The Role - specific requirements

• To provide pro-active, accurate and comprehensive administrative support to the Senior Management and training team, to include (but not limited to):

  • To manage complex diaries, extensive travel arrangements and expenses

  • To organising meetings, events, workshops, training days and participate when required and take and manage actions

  • Create and maintain MS Excel spreadsheets, PowerPoint presentations, MS One Note and MS Word documents accurately

  • Various coordination with internal and external customers and stakeholders.

  • Assist and support new starters within the team

  • Raise purchase requisitions and process invoices using MBDA online tools

  • Understanding and utilising MBDA systems, tools and policies

  • Supporting any wider UKSF activities such as participation and contribution to working groups.

  • These tasks may be varied and ad-hoc in scope

What we're looking for from you:

• Experience in a similar Business /Admin Support role; managing complex diaries, organising meetings, events and travel arrangements

• Someone who can exhibit a high level of resilience, communication, organisation skills and attention to detail, which is key to success in this role

• Someone who is forward thinking, who looks to improve efficiencies in working practices and processes

• Intermediate knowledge of MS Office Applications (PowerPoint, Outlook, Excel, OneNote)

• Ability to prioritise, multi-task and manage your own workload effectively

• Someone who is an enthusiastic team player, that demonstrates integrity and maintains confidentiality

• Willingness to learn and extend the role above and beyond the job description

• To develop to become the knowledge point of contact within the team

• Confident in building effective working relationships at all levels

• Participation in UK Support Function and personal development initiatives

Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more...

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

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