Business Support Officer - Programmes Export Operations

MBDA; Stevenage; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Company bonus: Up to £2,500

Pension: up to 14%

Overtime: paid overtime

Flexi Leave: up to 15 days

Flexible working

Enhanced parental leave: up to 26 wks

Subsidised meals

Job summary

MBDA in the United Kingdom is seeking a proactive Administrative Support to join the UK Support Function. The role focuses on managing complex diaries, travel arrangements, meetings, and training events to support senior management and the training team.

You will create high-quality documents in MS Office, coordinate with internal and external stakeholders, and assist new starters while contributing to MBDA systems and policies.

Qualifications

• Experience in a similar Business/Admin Support role; managing complex diaries, organising meetings, events and travel arrangements
• Ability to prioritise, multi-task and manage your own workload effectively
• Willingness to learn and extend the role beyond the job description
• Intermediate knowledge of MS Office Applications (PowerPoint, Outlook, Excel, OneNote)
• Strong communication, organisational skills and attention to detail are essential

Responsibilities

• Provide proactive, accurate administrative support to Senior Management and training team
• Manage complex diaries, travel arrangements and expenses
• Organise meetings, events, workshops, and training days; track actions
• Create and maintain MS Office documents and presentations
• Coordinate with internal and external customers and stakeholders
• Assist and support new starters within the team
• Raise purchase requisitions and process invoices using MBDA tools
• Understand MBDA systems, tools and policies
• Support wider UKSF activities and participate in working groups
• Tasks may be varied and ad-hoc in scope

Skills

Diary management

Event coordination

MS Office

Communication skills

Organisational skills

Team player

Attention to detail

Confidentiality

Stakeholder management

Tools

PowerPoint

Outlook

Excel

OneNote

Job description

We have an exciting opportunity for a passionate individual to become a valued member of our dynamic team within the UK Support Function (UKSF).

Salary

Circa £28,000 depending on experience

Dynamic (hybrid) working

2-3 days per week on-site due to workload classification

Security Clearance

British Citizen or a Dual UK national with British citizenship. Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

This is a 12 month Fixed Term Contract

What we can offer you

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)
• Pension: maximum total (employer and employee) contribution of up to 14%
• Overtime: opportunity for paid overtime
• Flexi Leave: Up to 15 additional days
• Flexible working: We welcome applicants who are looking for flexible working arrangements
• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments
• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more…

The opportunity

The UKSF prides itself on high levels of team spirit and strives towards creating an inclusive environment, where our teams can develop and grow within a supportive working culture.

The Role - Specific Requirements

• To provide pro-active, accurate and comprehensive administrative support to the Senior Management and training team, to include (but not limited to):
  • To manage complex diaries, extensive travel arrangements and expenses
  • To organising meetings, events, workshops, training days and participate when required and take and manage actions
  • Create and maintain MS Excel spreadsheets, PowerPoint presentations, MS One Note and MS Word documents accurately
  • Various coordination with internal and external customers and stakeholders.
  • Assist and support new starters within the team
  • Raise purchase requisitions and process invoices using MBDA online tools
  • Understanding and utilising MBDA systems, tools and policies
  • Supporting any wider UKSF activities such as participation and contribution to working groups.
  • These tasks may be varied and ad-hoc in scope

What we're looking for from you

• Experience in a similar Business /Admin Support role; managing complex diaries, organising meetings, events and travel arrangements
• Someone who can exhibit a high level of resilience, communication, organisation skills and attention to detail, which is key to success in this role
• Someone who is forward thinking, who looks to improve efficiencies in working practices and processes
• Intermediate knowledge of MS Office Applications (PowerPoint, Outlook, Excel, OneNote)
• Ability to prioritise, multi-task and manage your own workload effectively
• Someone who is an enthusiastic team player, that demonstrates integrity and maintains confidentiality
• Willingness to learn and extend the role above and beyond the job description
• To develop to become the knowledge point of contact within the team
• Confident in building effective working relationships at all levels
• Participation in UK Support Function and personal development initiatives

Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.