Business Support Officer to Group Finance Central Finance Board Members

MBDA Miissle System; Stevenage; Hybrid; GBP 28,000 - 33,000; Full time

Job summary

An exciting opportunity awaits a passionate individual to join a dynamic team within a leading defense organization. As a Business Support Officer, you will provide vital administrative and operational support to senior leaders, ensuring smooth operations within the Finance/Treasury/Risk & Insurance teams. This role involves extensive diary management, travel coordination, and stakeholder engagement, all within a collaborative environment that values integrity and teamwork. If you thrive in a varied role and are eager to contribute to a mission-driven organization, this position offers a unique chance to make a significant impact while enjoying flexible working arrangements and a supportive workplace culture.

Benefits

Company bonus up to £2,500

Pension contribution up to 14%

Opportunity for paid overtime

Flexi Leave: Up to 15 additional days

Flexible working arrangements

Enhanced parental leave up to 26 weeks

Subsidised meals

Free car parking

Qualifications

• Proficient in Microsoft Office applications with strong communication skills.
• Ability to manage complex diaries and travel arrangements efficiently.

Responsibilities

• Provide comprehensive PA support to senior leaders in Finance.
• Manage complex diary, travel bookings, and stakeholder communications.

Skills

Diary Management

Travel Booking

Expense Management

Stakeholder Engagement

Communication Skills

Microsoft Office Proficiency

Attention to Detail

Team Collaboration

Education

Professional Approach

Positive Attitude

Tools

SAP

EPROC

SELF IT

PLANON

ONEHR

JIRA

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

We have an exciting opportunity for a passionate individual to join our dynamic team within the UK Support Function (UKSF), and to support the Finance/Treasury/Risk & Insurance teams. The UKSF provides support to senior leadership and their teams and are based across our UK sites.

Salary: Circa £28,000 dependant on experience

Dynamic (hybrid) working: Full time role (37 hours), 2-3 days per week on-site due to workload classification

Security Clearance: British Citizen or a Dual UK national with British citizenship

Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

What we can offer you:

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)

• Pension: maximum total (employer and employee) contribution of up to 14%

• Overtime: opportunity for paid overtime

• Flexi Leave: Up to 15 additional days

• Flexible working: We welcome applicants who are looking for flexible working arrangements

• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave - enhancements are available for paternity leave, neonatal leave and fertility testing and treatments

• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more…

The opportunity:

We have an exciting opportunity for a passionate individual to join our dynamic team within the UK Support Function (UKSF), and to support the Group Central Finance Board - Group Treasurer and Group Head of Risk & Insurance, Group Tax Director and Group Finance Director – International and Group Head of Planning and Reporting.

As a Business Support Officer you will provide administrative and operational support, and will be a central point of contact to internal and external stakeholders, playing a vital role in the success of the department you will be supporting. Within the UKSF we pride ourselves on high levels of team spirit and creating an inclusive environment where our teams can develop and thrive!

Providing core support to numerous managers (in brief):

• Extensive complex diary management

• Extensive complex international and domestic travel booking

• Complex expenses

• Coordination of briefing notes, presentations, instructions, visitor passes, etc. for face to face meetings and engagements

• Organising internal/external team events/workshops/lunches/sites visits - Travel to certain events will be required

• Organising complex meetings, be available to participate when required and take and manage actions

• Management of email inboxes – sending emails on their behalf

• The role requires a high level of accountability, integrity, resilience and the ability to work within a team

• Understanding and utilising MBDA tools and systems - i.e. SAP, EPROC, SELF IT, PLANON, ONEHR, JIRA and other specialist tools and databases

• Tasks may be varied and ad-hoc in scope

• Prioritisation of work and adaptability will be required

• Stakeholder engagement; managing/building relationships with senior leaders in Finance and across the business and interfacing with key bankers and insurers

• Working with international/multinational teams

• Liaison with 4 non exec directors

• Proactive and progressive attention to detail

• Strong communication skills

• Assertiveness and resilience to ensure business changes are managed effectively

• Forward thinking

• Create and maintain Excel spreadsheets, PowerPoint presentations and Word documents accurately

• GIFTS & Hospitality support

• Donations & Sponsorship support

• Comms & engagement activities (WeLink communities, Intranet updates, communications flow down)

• Added value and enhanced Finance activities

• Participation in UK Support Function initiatives and personal development initiatives

The Role:

• Will be based in our Stevenage office, however, flexibility to travel to other sites will be required

• Provide pro-active, accurate and comprehensive PA support to the senior leaders of the UK Group Central Finance Board

What we're looking for from you:

• A keen interest in what we do and the desire to understand how MBDA works and how their role impacts the company and Group Central Finance Board

• A professional approach, with a positive attitude and the ability to multi-task, be proactive and thrive in a varied role

• The ability to build and maintain relationships with external and internal stakeholders

• Someone that is forward thinking, who looks to improve efficiencies in working practices and processes

• A team player that prides themselves with the success of the team and the department, with a real can do attitude

• A professional demeanour in all situations and be able to withhold confidential information and exhibit high levels of integrity

• It is essential that you undertake the extensive duties with flexibility, initiative and enthusiasm and operate as an integral part of the team

• Someone that has good communication, engagement and collaboration skills

• Proficient in Microsoft Office applications

Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.