Business Support Coordinator – Full Time – Lockerbie

Catering; Lockerbie; On-site; GBP 22,000 - 30,000; Full time

Job summary

Catering in Lockerbie, Dumfries & Galloway, is seeking a proactive Business Support Coordinator on a permanent basis to maintain administration, finance and day-to-day operations, keeping things moving in a small team.

You will provide admin support to the Managing Director, arrange travel, manage procurement, invoices and payroll data, and support HR tasks in a varied role where no two days are the same.

Qualifications

• Experience in a similar business support, administration, finance, bookkeeping or office management role
• Strong organisational skills and ability to manage multiple priorities
• Confident communicator who can work with internal teams and suppliers
• Attention to detail with documentation and bookkeeping

Responsibilities

• Provide day-to-day administrative support to the Managing Director
• Arrange travel including flights, hotels, car hire and visas
• Manage procurement administration including quotes and orders
• Monitor deliveries and resolve supply issues
• Complete export documentation and manage contracts
• Support site facilities administration and maintain records
• Coordinate PPE, supplies and stationery stock
• Handle payroll data and process invoices
• Manage purchase orders and bookkeeping up to trial balance

Skills

Organisational skills

Communication

Multi-tasking

Tools

Sage

Job description

This is one of those roles where no two days look the same, and that’s exactly the point.

We’re supporting an established SME engineering company based in the Lockerbie area to recruit an experienced Business Support Coordinator on a permanent basis. They need someone who can help keep administration, finance and day-to-day business support running smoothly behind the scenes.

If you enjoy variety, organisation, and being the person who “keeps things moving”, this is a great opportunity to be part of a supportive team.

What You’ll Be Involved In

This is a broad and varied role across business operations, finance and administration:

Providing day-to-day administrative support to the Managing Director

Arranging travel, including flights, hotels, car hire and visas

Managing procurement administration, including obtaining quotes and placing orders

Monitoring deliveries and resolving any supply issues

Completing export documentation

Managing contracts and ensuring records are kept up to date

Supporting site facilities administration

Maintaining company registers and key business records

Tracking documentation and supporting compliance reporting

Coordinating PPE, supplies and stationery stock

Managing document control and filing systems

Supporting HR activity, including issuing contracts, onboarding documentation and maintaining personnel files

Quality-checking and preparing payroll data

Processing invoices

Managing purchase orders

Completing bookkeeping activities up to trial balance stage

What We’re Looking For

Experience in a similar business support, administration, finance, bookkeeping or office management role

Previous experience using Sage is essential

Strong organisational skills and confidence managing multiple priorities

Comfortable working in a small team and fast-paced environment

Good attention to detail, particularly with documentation and bookkeeping

Confident communicator who can work effectively with internal teams and suppliers

Most importantly, someone who will enjoy being part of a small but busy team, in a varied role where no two days are the same!

Salary:

Job Type: Permanent

Location: Lockerbie, Dumfries & Galloway