Business Support Coordinator

Career Choices Dewis Gyrfa Ltd; Lockerbie; On-site; GBP 20,000 - 24,000; Full time

Job summary

Career Choices Dewis Gyrfa Ltd in Lockerbie is seeking an experienced Business Support Coordinator to join a small but busy team. The role covers administration, finance and day-to-day business support, working behind the scenes to keep operations running smoothly.

Responsibilities include supporting the MD, arranging travel, procurement, payroll data preparation and bookkeeping up to trial balance. Candidates should be organized, detail‑miented and capable of managing multiple priorities in a

Qualifications

• Experience in a similar business support, administration, finance, bookkeeping or office management role.
• Previous experience using Sage is essential.
• Strong organisational skills and confidence managing multiple priorities.
• Comfortable working in a small team and fast-paced environment.

Responsibilities

• Providing day-to-day administrative support to the Managing Director
• Arranging travel, including flights, hotels, car hire and visas
• Managing procurement administration, including obtaining quotes and placing orders
• Monitoring deliveries and resolving any supply issues
• Completing export documentation
• Managing contracts and ensuring records are kept up to date
• Supporting site facilities administration
• Maintaining company registers and key business records
• Tracking documentation and supporting compliance reporting
• Coordinating PPE, supplies and stationery stock
• Managing document control and filing systems
• Supporting HR activity, including issuing contracts, onboarding documentation and maintaining personnel files
• Quality-checking and preparing payroll data
• Processing invoices
• Managing purchase orders
• Completing bookkeeping activities up to trial balance stage

Skills

Organisational skills

Communication

Attention to detail

Multi-priority management

Tools

Sage

Job description

Pay:

Meets national minimum wage

Contract Type:

Permanent

Hours:

Full time

Disability Confident:

No

Closing Date:

27/08/2026

About this job

This is one of those roles where no two days look the same, and that's exactly the point.

We're supporting an established SME engineering company based in the Lockerbie area to recruit an experienced Business Support Coordinator on a permanent basis.

They need someone who can help keep administration, finance and day-to-day business support running smoothly behind the scenes.

If you enjoy variety, organisation, and being the person who "keeps things moving", this is a great opportunity to be part of a supportive team.

What You'll Be Involved In

This is a broad and varied role across business operations, finance and administration.

• Providing day-to-day administrative support to the Managing Director
• Arranging travel, including flights, hotels, car hire and visas
• Managing procurement administration, including obtaining quotes and placing orders
• Monitoring deliveries and resolving any supply issues
• Completing export documentation
• Managing contracts and ensuring records are kept up to date
• Supporting site facilities administration
• Maintaining company registers and key business records
• Tracking documentation and supporting compliance reporting
• Coordinating PPE, supplies and stationery stock
• Managing document control and filing systems
• Supporting HR activity, including issuing contracts, onboarding documentation and maintaining personnel files
• Quality-checking and preparing payroll data
• Processing invoices
• Managing purchase orders
• Completing bookkeeping activities up to trial balance stage

What We're Looking For

• Experience in a similar business support, administration, finance, bookkeeping or office management role
• Previous experience using Sage is essential
• Strong organisational skills and confidence managing multiple priorities
• Comfortable working in a small team and fast-paced environment
• Good attention to detail, particularly with documentation and bookkeeping
• Confident communicator who can work effectively with internal teams and suppliers
• Most importantly, someone who will enjoy being part of a small but busy team, in a varied role where no two days are the same!

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