Business Support Coordinator

Escape; Lockerbie; On-site; GBP 23,000 - 29,000; Full time

Job summary

Escape, a small SME engineering company in the Lockerbie area, is seeking an experienced Business Support Coordinator to keep administration, finance and day-to-day operations running smoothly behind the scenes.

If you enjoy variety, organisation and being the person who keeps things moving, this permanent role offers a collaborative team, varied tasks and the chance to contribute across departments.

Qualifications

• Experience in business support, administration, finance or office management.
• Previous experience using Sage is essential.
• Strong organisational skills with ability to manage multiple priorities.
• Confident communicator able to work with internal teams and suppliers.
• Enjoy working in a small, busy team with a varied role.

Responsibilities

• Provide day-to-day administrative support to the Managing Director.
• Arrange travel including flights, hotels, car hire and visas.
• Handle procurement administration, quotes and placing orders.
• Monitor deliveries and resolve supply issues.
• Process invoices and complete bookkeeping up to trial balance.
• Maintain company registers and key business records.
• Support HR activity including onboarding documentation.
• Support payroll data preparation and payroll processing.

Skills

Experience in business support

Sage experience

Organisational skills

Communication skills

Tools

Sage

Job description

This is one of those roles where no two days look the same, and that's exactly the point.

We're supporting an established SME engineering company based in the Lockerbie area to recruit an experienced Business Support Coordinator on a permanent basis. They need someone who can help keep administration, finance and day-to-day business support running smoothly behind the scenes.

If you enjoy variety, organisation, and being the person who "keeps things moving", this is a great opportunity to be part of a supportive team.

What You’ll Be Involved In

• Providing day-to-day administrative support to the Managing Director
• Arranging travel, including flights, hotels, car hire and visas
• Managing procurement administration, including obtaining quotes and placing orders
• Monitoring deliveries and resolving any supply issues
• Completing export documentation
• Managing contracts and ensuring records are kept up to date
• Supporting site facilities administration
• Maintaining company registers and key business records
• Tracking documentation and supporting compliance reporting
• Coordinating PPE, supplies and stationery stock
• Managing document control and filing systemsSupporting HR activity, including issuing contracts, onboarding documentation and maintaining personnel files
• Quality-checking and preparing payroll data
• Processing invoices
• Managing purchase orders
• Completing bookkeeping activities up to trial balance stage

What We’re Looking For

• Experience in a similar business support, administration, finance, bookkeeping or office management role
• Previous experience using Sage is essential
• Strong organisational skills and confidence managing multiple priorities
• Comfortable working in a small team and fast-paced environment
• Good attention to detail, particularly with documentation and bookkeeping
• Confident communicator who can work effectively with internal teams and suppliers
• Most importantly, someone who will enjoy being part of a small but busy team, in a varied role where no two days are the same