Business Support Coordinator — Flexible Work Options

VolkerWessels UK Ltd; Worcester; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

Competitive annual leave

Birthday day off

Private medical care

Pension

Life Assurance

Cycle to Work

Job summary

VolkerLaser seeks a highly organised Business Support Coordinator to join the Worcester Head Office, delivering efficient admin services and maintaining accurate project records. You will support project teams, handle document control, and promote system use to ensure consistency and compliance.

The role involves reception duties, booking travel, processing expenses, and producing reports. Strong IT skills and attention to detail are essential, with flexible assistance across site processes.

Qualifications

• Previous experience of working in a similar role
• Has strong admin skills and excellent attention to detail
• Excellent computer literacy (Outlook, Excel, Word)
• Confident answering the phone and comfortable at greeting visitors
• Able to prioritise their workload effectively and work to deadline

Responsibilities

• Maintain document control processes regarding non- revisable documents, ensuring appropriate capture and storage of soft and hard copy material, particularly to ensure all incoming and outgoing correspondence is logged, scanned and uploaded to Workspace/Asite according to the project protocol
• Good receipts for office and sites across the UK for allocated suppliers
• Cover effective reception service; answering phone calls, greeting visitors etc.
• Prepare meeting rooms for important meetings, ensuring all required equipment/refreshments are available
• Assist the document controller and be able to provide holiday/sickness cover for key doc control task
• Process site waste management plans, lesson learnt, close calls and events, raise NCRs etc on behalf of the site teams
• Provide cover for the office to ensure post is handled correctly
• Assist with booking hotels, trains and flights
• Process expenses as and when required for operatives and Senior Managers where necessary
• Produce reports as and when required
• Input weekly timesheets for operatives
• Handling ICT requests for returning or ordering of equipment
• Ordering of goods i.e. Sundries for office, PPE etc
• Assist with Sentinel Administration where required
• Manage meeting room bookings and allocations
• Process subcontractor payments where required

Job description

VolkerLaser seeks a highly organised Business Support Coordinator to join the Worcester Head Office, delivering efficient admin services and maintaining accurate project records. You will support project teams, handle document control, and promote system use to ensure consistency and compliance.

The role involves reception duties, booking travel, processing expenses, and producing reports. Strong IT skills and attention to detail are essential, with flexible assistance across site processes.