Business Support Assistant

AtkinsRéalis; West Midlands Combined Authority; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

AtkinsRéalis is seeking a motivated Business Support Assistant to provide vital administrative support to the Marketing, Communications, and Digital teams. The ideal candidate will manage various tasks including travel arrangements, meeting organization, and administrative responsibilities, ensuring smooth operations in a fast-paced environment.

Benefits

Flexible holidays

Health & wellbeing benefits

Career planning support

Qualifications

• Experience working with global teams.
• Ability to work well under pressure and manage multiple tasks.
• Professional manner and trustworthiness in handling confidential information.

Responsibilities

• Managing travel arrangements, including complex international travel.
• Organizing meetings, workshops, and managing filing systems.
• Supporting compliance of business processes and general administration duties.

Skills

Attention to Detail

Communication

Organizational Skills

Proactivity

Education

Relevant experience in a similar position

Tools

Microsoft Suite

Job description

Join to apply for the Business Support Assistant role at AtkinsRéalis

Join to apply for the Business Support Assistant role at AtkinsRéalis

We are looking for an enthusiastic and organised Business Support Assistant (BSA) who will provide administrative support to the Marketing, Communications and Digital teams.As BSA you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making. The ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient. You should demonstrate experience in handling administrative support related tasks with minimal supervision.

The successful applicant shall be based in either our London, Derby or Birmingham offices.

Essential Duties And Responsibilities

This includes the following. Other duties may be assigned:

• Managing travel arrangements, including complex international travel, visas, rail, car hire and hotels for the MarComms and Digital SLT.
• Booking desk space in various offices, car parking.
• Support the compliance of business processes (e.g. timesheets, mandatory training etc,).
• Organise meetings, workshops including booking refreshments and lunches.
• Produce relevant supporting documentation for meetings and workshops.
• Support the organisation of internal and external webinars / conferences.
• Invoice and purchase order administration.
• Managing filing system and document control.
• Occasional report running.
• Support with supplier set up / invoice coding / similar.
• Monthly update / chase of annual leave trackers.
• Tracking & coordination of tasks for teams’ new joiners/leavers.
• General administration duties, such as merchandise ordering, event logistics, group travel and hotel
• bookings and managing distribution lists.
  
  

Requirements

• Experience working with global teams.
• Proactive with excellent attention to detail, with the ability to produce quality documentation.
• Able to work well under pressure and prioritise workload, while managing multiple tasks.
• Professional and confident manner.
• Can be trusted to always maintain confidentiality.
• Organised and efficient.
• Ability to communicate in a concise manner (oral and written) at all levels within the organisation, and to liaise with senior personnel.
• Flexible, approachable, and willing to pitch in with all tasks and step away from routine when the pressure is on.
• Positive proactive approach.
• Ability to communicate in a concise manner (oral and written) at all levels within the organisation, and to liaise with senior personnel.
• Excellent knowledge of Microsoft Suite (Outlook, Excel, Word, PowerPoint, SharePoint, and MS Teams).
• Good time management skills with ability to work to deadlines.
• Relevant experience in a similar position.
• Hybrid working, with minimum three days in the office.
  
  

Read more about how you can thrive with us: Equality, diversity & inclusion in the UK & Europe (atkinsrealis.com)

Meeting Your Needs

When you start with us, you'll enjoy "Total Reward", a package that can be tailored to your lifestyle, career and personal needs. From flexible holidays to life assurance, health & wellbeing benefits, and career planning for the senior stage of your career.

Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let's talk about any adjustments you might need.

Benefits

New name, new era. We are AtkinsRéalis. It will take some time for all our information to update – you can still refer to our fantastic benefits via the link below:

YourReward at AtkinsRéalis (atkinsrealis.com)

More About Us

AtkinsRéalis is a leading global consultancy with over 100 years of design and engineering expertise. With us, you'll be surrounded by the skills, knowledge and support to help you succeed. Together, we can deliver projects which have a positive, sustainable impact on the world.

Check out some of our recent, most exciting projects: AtkinsRéalis Projects (atkinsrealis.com)

Additional Information

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

Seniority level

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