Business Support Assistant

jobs.jerseyeveningpost.com-job boards; United Kingdom; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is looking for a proactive Business Support Assistant to join their team in Jersey. This full-time role involves providing high-level administrative support to senior leadership, ensuring seamless coordination across business development and operational logistics. You will manage schedules, prepare reports, and assist with project initiatives. The company values initiative and offers a collaborative environment focused on professional growth. If you're organized and thrive in a dynamic setting, this opportunity is perfect for you.

Qualifications

• Experience supporting senior leadership in a similar role.
• Strong organisational skills with the ability to prioritise workload.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics.
• Prepare and distribute presentations, reports, and correspondence.

Skills

Organisational Skills

Communication Skills

CRM Systems (Salesforce)

Microsoft Office (PowerPoint)

Project Management

Confidentiality Management

Time Management

Education

Strong Academic Background

Tools

Salesforce

Microsoft Office

Job description

Our client is seeking a highly organised and proactive Business Support Assistant to join their Jersey office on a permanent, full-time basis (35 hours per week, Monday to Friday). Working as part of a centralised team, this role will provide high-level administrative assistance to two board-level directors and the wider senior management team. The successful candidate will play a vital role in delivering seamless support across business development, operational logistics, and internal projects, with service excellence at the heart of all activities.

Job Duties:

• Manage calendars, schedule meetings, and coordinate logistics for events and calls
• Prepare, proof-read, and distribute presentations, reports, agendas, and correspondence
• Coordinate travel arrangements and itineraries
• Act as a liaison between internal teams and external stakeholders
• Assist with project-based work and team initiatives
• Attend and record action points for management and team meetings
• Support directors with timesheet completion and expense processing
• Assist with financial and new business reporting
• Organise logistics for client and business development meetings
• Maintain and update the CRM system (Salesforce) and track new business pipelines
• Contribute to new business proposals and pitch materials
• Assist with internal and external event planning
• Provide support to internal committees such as CSR, social, and D&I groups
• Ensure adherence to internal procedures and maintain up-to-date electronic filing

Job Requirements:

• Previous experience supporting senior leadership in a similar role
• Strong organisational and planning skills with the ability to prioritise workload independently
• High level of discretion and ability to manage confidential information
• Strong interpersonal, communication, and networking skills
• Experience using CRM systems (e.g. Salesforce) and Microsoft Office, particularly PowerPoint
• Knowledge of working across different time zones and coordinating international schedules
• Flexible and adaptable team player with a proactive, solutions-oriented mindset
• Interest in business development and commercial activities
• Ability to organise small client events and entertainment
• Strong academic background with excellent attention to detail

What You'll Love:

Our client offers a collaborative and forward-thinking environment where initiative and reliability are highly valued. With a strong focus on professional development and service excellence, they provide the opportunity to work alongside senior leadership while contributing to meaningful business support and growth.

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