Business Support Assistant

Saffery; Bristol; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading company in accounting is looking for a Business Support Assistant for its Bristol office. The successful candidate will provide professional administrative support to various teams, ensuring smooth operations in a dynamic environment. This role requires effective communication, organizational skills, and the ability to handle multiple tasks efficiently within a busy setting.

Qualifications

• Ability to manage workload in a fast-paced environment.
• Good English language and grammar skills.
• Administration experience is desirable.

Responsibilities

• Providing administrative support to Executive and Personal Assistants.
• Assisting with client onboarding and maintaining databases.
• Managing meeting room preparation and greeting visitors.

Skills

Organisational skills

Communication skills

Attention to detail

Time management

Tools

Microsoft software

Job description

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Business Support Assistant – Bristol

Our Bristol office is seeking an ambitious individual to join our Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.

The role

Our Business Support Assistants provide a wide range of administrative support services to the office.

The Responsibilities

Reporting to the Executive Assistant/Office Manager, responsibilities will include (but are not limited to):

• Copying, printing and scanning
• Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
• Assisting with the preparation of various types of documents and correspondence.
• Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
• Maintaining client database.
• Creating and updating client data rooms.
• Providing support on event organization both internal and external and related administrative tasks.
• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
• Managing meeting room preparation and clearing.
• Meeting and greeting external visitors.
• Preparing and submitting expense claim forms for fee-earners, if requested.
• Ad hoc administrative tasks as and when required.
  
  

The team

This role will be part of the wider Business Support Team which consists of the Office Manager, 2 Executive Assistants, a Personal Assistant and 2 Business Support Assistants.

You

Skills

We are looking for the someone who is hard working, that shows initiative and is self-motivated with the following skills, knowledge and experience:

• the ability to organise and manage their own workload within a busy, fast paced environment.
• The ability to cope with repetitive tasks.
• A flexible, professional approach and have the confidence and ability to communicate effectively.
• A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
• Excellent communication, organisation and administrative skills.
• Strong time management and prioritisation skills.
• Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
• Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
• Proactive approach and enthusiasm to work independently and as part of a team.
• Should be flexible in approach to working overtime when required.
• Good English language and grammar skills.
• Good level of numeracy.
• Administration experience in a busy environment is desirable.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Accounting

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