Business Support Administrator

Corps Security; Paisley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading security services provider is seeking an organized individual for an onboarding coordinator role. This position involves ensuring compliance with internal procedures and coordinating various onboarding tasks. The successful candidate will support new employees through the vetting process and maintain personnel records.

Benefits

25 Days annual leave per annum

Company sick pay scheme

Access to Digital GP & Medicash Scheme

Excellent Company Pension Scheme

Death in Service - 3x salary

Enhanced Family Leave Pay

High staff discounts & rewards scheme

Recruitment bonus scheme

Employee Assistance Programme

Qualifications

• Previous administrative and compliance experience in a similar role/industry.
• Confidence and ability to establish and maintain good working relationships.
• Excellent IT Skills including Microsoft Software Packages.

Responsibilities

• Provide support for all aspects of the onboarding process for new starters.
• Coordinate and facilitate the SIA licence Top-up upskilling training.
• Ensure vetting to BS7858 is completed.

Skills

Excellent communication skills

Strong customer focus

Ability to work to deadlines

Strong IT skills

Job description

Who are we?

Founded in 1859, The Corps of Commissionaires Management Limited, now Corps Security, was a business initially built to provide employment for ex-servicemen on return from the Crimean War.

By sticking true to our values of ‘loyalty, integrity, service’, we have become the UK’s most established and respected specialist security services provider.

Who are we looking for?

We are looking for a highly organised individual to provide support for all aspects of an onboarding process for new starters and TUPE transferred colleagues, as required by the BS7858 standard, and the Company’s internal onboarding policies and processes across the business. To ensure all key elements of the role are delivered in a timely, compliant and professional manner.

You will be working 40 hours per week from Monday to Friday 08:00-17:00.

What we offer:

We are a recognised Real Living Wage Foundation partner and Social Enterprise. We offer a wide range of industry leading benefits, including:

• 25 Days annual leave per annum
• Company sick pay scheme
• Access to Digital GP & Medicash Scheme *subject to conditions*
• Excellent Company Pension Scheme
• Death in Service - 3x salary (subject to company pension enrolment, upon completion of probationary period)
• Enhanced Family Leave Pay
• High staff discounts & rewards scheme
• Recruitment bonus scheme
• New business lead scheme
• Employee Assistance Programme
  
  

What you will need:

• Excellent communication skills and a strong customer focus.
• Previous administrative and compliance experience in a similar role/industry
• Confidence and ability to establish and maintain good and effective working relationships
• Ability to work to deadlines, multitasking and working under pressure.
• Excellent IT Skills including Microsoft Software Packages (e.g. Excel)
• Able to achieve vetting to BS7858 Standards
  
  

What are you going to do:

• Undertake, coordinate and facilitate the local SIA licence Top-up upskilling training for site-based colleagues, liaise with the training provider, line managers, and employees, keep an accurate SIA record on the HR/Payroll system and the Business SIA Watchlist website
• Conduct SIA licence renewals for the site-based colleagues and update their records and SIA watchlist
• Assist the operational team with administrative tasks as and when required, e.g., raising POs and assisting with letters and LSA certificates
• Ensure all new starters vetting to BS7858 is completed by an outsource screening company within required by the standard 12 weeks (or 16 weeks, once the appropriate vetting period extension process is followed) period of time and any failures are communicated to the employee’s line manager
• Ensure appropriate letters are sent to employees who may have failed the vetting to BS7858 standards
• Ensure appropriate pre-employment checks are conducted as required by law and internal procedures, e.g. LRTW, SIA licence, and credit checks
• Ensure the Company’s onboarding process follows the company’s internal procedures, including issuing offer and welcome letters and maintaining employees' personal files
• Conduct additional employee checks, like DBS, EDBS, and SC, maintain the employee's record, and conduct renewals as per the Client's contractual agreement
• Accurately maintain data and personnel records on the Company’s relevant systems (HR/Payroll/CMS etc.) in a confidential and professional manner, protecting the rights of the individual
• Take minutes/notes as and when required
• Perform ad hoc administrative duties as directed
  
  

Diversity is important to Corps Security; we believe that each individual has unique talents to contribute to the business. We believe that creating an inclusive environment in which individuals are valued is fundamental to our business success and we are committed to working towards achieving this.

Corps Security adheres to the principles of Equal Employment Opportunities (“EEO”) benefits both the Company and its colleagues. EEO assists colleagues to develop to their full employment potential while the Company benefits from having a diverse, inclusive, and enthusiastic workforce.

Corps Security is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview where their previous employer was the armed forces and who meet the minimum requirements for the position.

Under the current data protection legislation, we are required to notify you, as a candidate for employment with Corps Security, of certain information. Please go to our website www.corpssecurity.co.uk - ‘career’ section and familiarise yourself with the Privacy Notice (Recruitment). Please ensure you are happy with the content, before applying for one for our jobs.