Business Support Administrator

Templer HomeBuild Ltd; Highweek; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

25 days’ annual leave

Bank holidays

Pension contribution up to 15%

Private healthcare (if applicable)

Training opportunities

Employee assistance programme

Cycle to Work scheme

Job summary

Teign Housing is seeking an Administrator to provide comprehensive administrative support across fleet, driver compliance, subcontractor and supplier administration, waste disposal, utilities and finance. You will keep records accurate, monitor deadlines, ensure regulatory requirements are met, and help day-to-day operations run smoothly.

The role requires strong organisational skills, reliability, and a proactive approach to maintaining high standards of customer care within company policies.

Qualifications

• Excellent organisational abilities and meticulous attention to detail.
• Strong IT and spreadsheet skills, with experience using standard office software.
• Ability to manage a varied workload and meet deadlines.

Responsibilities

• Coordinate fleet records and driver compliance, including MOTs and servicing.
• Arrange vehicle servicing with garages and monitor deadlines.
• Perform driver license checks and keep qualification records current.
• Support onboarding and admin for subcontractors and suppliers.
• Maintain waste, utility and supplier records; prepare reports.
• Handle finance mailbox and provide general finance team support.
• Maintain filing systems and produce reports and spreadsheets.
• Identify process improvements to improve administration.

Skills

Organised

Attention to detail

Administrative skills

IT skills

Spreadsheet skills

Job description

At Teign Housing, we’re driven by a simple but powerful mission: to provide good-quality homes for our residents and rewarding, flexible careers for our people. As a thriving social landlord with over 200 dedicated professionals across Teign Housing and Templer HomeBuild, we proudly own and manage more than 4,000 homes across Teignbridge, the South Hams, East Devon, Mid Devon, West Devon, and Exeter.

We don’t just offer housing – we create communities. Our commitment goes beyond bricks and mortar. We deliver high-quality homes and personalised support that empower individuals and families to thrive.

What Makes Us Different?

When you join Teign Housing, you will be part of a purpose-driven organisation making a real difference every day.

We offer:

• Meaningful work that positively impacts people’s lives and communities
• A supportive, collaborative team environment
• Opportunities for career progression and development
• Flexible working options where possible
• A strong, values-based culture

We are looking for an organised, proactive and detail-focused Administrator to join our team and provide efficient and effective administrative support across a diverse range of business functions.

About the Administrator Role

This is a varied role that will provide administrative support across fleet management, driver compliance, subcontractor and supplier administration, waste disposal, utilities and finance.

You will play an important role in ensuring company records are accurate and up to date, key deadlines are monitored, statutory and regulatory requirements are met, and day-to-day operational processes run smoothly.

What You’ll Be Doing

As an Administrator, you will:

• Coordinate and maintain accurate fleet records, including MOTs, servicing, repairs, insurance and driver compliance.
• Arrange vehicle servicing and repairs with garages and suppliers and monitor key fleet deadlines.
• Carry out regular driver licence and compliance checks and maintain accurate records of qualifications and licences.
• Support the onboarding and ongoing administration of subcontractors, ensuring all required documentation is complete and current.
• Maintain waste disposal records, coordinate waste transfer notes and liaise with waste providers to ensure relevant environmental requirements are met.
• Set up and maintain supplier records and accounts, ensuring information is accurate, complete and regularly reviewed.
• Collate utility meter readings, process consumption data and support the monitoring and reporting of utility costs.
• Manage the finance mailbox, respond to routine enquiries and provide general administrative support to the finance team.
• Maintain effective electronic and paper filing systems and produce reports and spreadsheets as required.
• Identify opportunities to improve administrative processes and contribute to the smooth and efficient running of the organisation.
• Undertake other duties within the scope of the role as required by the line manager.

About You

We are looking for someone who is highly organised, reliable and able to manage a varied workload while maintaining excellent attention to detail. You will need strong administrative skills, good IT and spreadsheet capabilities, and the ability to maintain accurate records and monitor deadlines effectively.

You will be confident communicating with colleagues, suppliers, subcontractors and other stakeholders, with the professionalism and judgement to elevate any compliance or operational concerns when necessary.

Above all, you will demonstrate a positive and professional approach, a commitment to high standards of customer care, and the ability to work effectively within company policies and procedures.

Rewards and Benefits

As an Investor in People Platinum organisation, you will be joining a company that creates a supportive, high-performance culture. You can also expect to enjoy an excellent benefits package, including:

• 25 days’ annual leave plus bank holidays
• Discretionary festive leave
• Generous employer pension contribution of up to 15%, plus death in service
• Private healthcare membership (if applicable)
• Salary sacrifice scheme (optional)
• Reimbursement of professional membership fees
• Employer contributions towards gym membership and eye examinations for those who use computers regularly as part of their work
• Up to 25% off selected O2 airtime contracts
• Training opportunities
• Employee assistance programme provided by Health Assured
• Westcountry savings and loans scheme
• Recognition for long service (if applicable)
• Cycle to Work and electric vehicle schemes

Teign Housing is committed to its policy on equality and diversity, and we welcome applications from all sections of the community. Registered charity no. 1112196.