Business Support, Administrative Assistant

Jones Lang LaSalle Incorporated; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in real estate is seeking an Administrative Assistant to support the Building Surveying team. The role involves managing diaries, travel arrangements, and providing administrative support to directors. Ideal candidates will have strong interpersonal skills, proficiency in MS Office, and the ability to work in a fast-paced environment. Join a diverse team and contribute to a culture focused on success and career development.

Benefits

Competitive salary

Career development opportunities

Inclusive culture

Qualifications

• Experience in a large, fast-paced team, preferably in real estate.
• Ability to work independently and meet deadlines.

Responsibilities

• Providing general administrative support to fee earners.
• Managing diaries, meetings, travel, and conference calls.
• Maintaining accurate electronic and paper filing systems.

Skills

Communication

Problem Solving

Interpersonal Skills

Time Management

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Business Support, Administrative Assistant page is loaded

Business Support, Administrative Assistant

Apply remote type: On-site locations: London, GBR; time type: Full time; posted on: Posted Yesterday; job requisition id: REQ426834

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring talented individuals and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, or technology, or are looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

We’re JLL, a professional services and investment management firm specializing in real estate. We help organizations worldwide achieve their ambitions through owning, occupying, and investing in real estate.

As a Fortune 500 company operating across 80 countries with over 77,000 employees and managing a property portfolio of over 4 billion square feet, we are dedicated to making a difference.

If you’re looking to advance your career, JLL offers opportunities to innovate with leading businesses, work on landmark projects, and develop long-lasting professional connections. We focus on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Position: Team Secretary (12 Month FTC) - PDS Building Surveying business line

We are seeking a Secretary to support the Building Surveying team within P&DS. The successful candidate will provide administrative support, including travel & meeting arrangements, diary management, drafting reports and proposals, and ad hoc PA support to directors. The role will also involve providing holiday and sickness cover to other sub-teams within Building Surveying as required.

Key responsibilities include:

1. Providing general administrative support to fee earners
2. Developing and maintaining effective relationships with clients and colleagues
3. Managing diaries, meetings, travel, conference calls, and booking meeting rooms
4. Handling team expenses, onboarding and offboarding processes, holiday records
5. Typing, formatting, and printing reports for clients
6. Maintaining accurate electronic and paper filing systems, archiving, document scanning
7. Supporting the team director with pipeline trackers, debt, and accruals monitoring
8. Coordinating marketing and team events as needed
9. Providing holiday cover within the admin team
10. Performing other duties as reasonably required

Candidate requirements:

• Proficiency in MS Word, Excel, Outlook, and knowledge of PowerPoint
• Ability to meet deadlines and produce work efficiently
• Excellent telephone manner and interpersonal skills
• Ability to build good relationships with clients and team members
• Work at a fast pace with energy and enthusiasm
• Discretion and confidentiality
• Team player with a positive attitude and problem-solving skills
• Experience in a large, fast-paced team, preferably in real estate
• Experience with invoice procedures, document formatting, and report writing
• Ability to work independently
• Attributes: Agile, Trustworthy, Courageous

What we offer:

An entrepreneurial, inclusive culture focused on success together. We value diversity and strive to build a better tomorrow. Our Total Rewards program offers competitive salary and benefits, supporting your career development and wellbeing.

Join us to develop your strengths and enjoy a fulfilling career with varied experiences. Keep your ambitions in sight and see where JLL can take you...

Location: On-site – London, GBR

If this role resonates with you, we encourage you to apply even if you don’t meet all requirements. For adjustments to the application process, contact [e-mail] or call [phone]. For other inquiries, visit our Contact Us page.

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