London Executive Assistant & Office Manager Business Operations

Accordion Partners; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Join a leading finance and technology firm as an Executive Assistant and Office Manager in London. This pivotal role involves supporting senior leaders, managing office operations, and ensuring an exceptional experience for employees and clients. Ideal candidates should have strong organizational skills and at least 3 years of relevant experience.

Qualifications

• Minimum of 3 years of experience in an executive assistant or office manager role.
• Passionate about creating exceptional employee/client experiences.
• Extremely organized with strong attention to detail.

Responsibilities

• Manage diaries/calendars of senior leadership and coordinate appointments.
• Organize all travel arrangements and manage monthly expenses.
• Oversee day-to-day operations of the London office.

Skills

Organization

Attention to Detail

Communication

Problem-Solving

Discretion

Education

Bachelor's degree

Tools

Microsoft Office 365

Excel

PowerPoint

Adobe Acrobat

SharePoint

Microsoft Teams

Zoom Video Conference

Job description

There’s a better way to work in finance—and more specifically, a better way to unlock value potential in private equity-backed portfolio companies. Working at the intersection of sponsors and management teams across every stage of the investment lifecycle, our team provides hands-on, execution-oriented support to elevate the office of the CFO.

So, what does it mean to work at Accordion? It means joining 1,400+ finance & technology experts in a high-growth, agile, and entrepreneurial environment while changing the way portfolio companies drive value. It also means making your mark on Accordion’s future—by embracing a culture rooted in collaboration and a firm-wide commitment to building something great, together.

Accordion is headquartered in New York City with 10 offices around the globe. Join us!

Role Overview

This dual Executive Assistant and Office Manager role will be vital in supporting various administrative functions and ensuring our London office runs smoothly as we continue to grow and scale.

The ideal candidate is a detail-oriented individual with a people-first mindset who is eager to make their mark on a fast-paced, high-growth organization. This is a true strategic hire for Accordion. As such, this hire must have the ability to successfully and efficiently interact with all levels of the organization across locations.

Executive assistant duties will be focused on supporting our London Office Lead, as well other leaders on our global team. Office manager duties include onboarding new staff, meeting and greeting clients, processing supplier invoices, and more.

This role will be based in our London office located in Piccadilly Circus. Ideal candidates should be local to the area and will be required to be in office 5 days a week to provide optimal executive assistant and office management support.

What You’ll Do:

• Manage diaries/calendars of anywhere from 5-6 senior leadership members, arranging and coordinating appointments, internal and external meetings, and travel
• Organize all travel arrangements, including international and lastminute requirements for flights, trains, taxis, and hotel bookings, preparing visa applications, documentation, and appointments
• Process and manage monthly expenses on behalf of senior leadership
• Assist in coordinating local events and catering, including internal team activities and meetings with visiting executives or outside parties
• Support special projects and all coordination efforts for those special projects as needed
• Work globally with other executive assistants across NYC, Chicago, Dallas, etc. to support the broader firm
• Oversee the day-to-day operations of our growing London office, especially as it relates to ordering meals, snacks, and drinks (lunch catered 3 times per week), as well as ordering office supplies depending on employee needs
• Welcome visitors entering the office, greeting and directing to correct destination, all while maintaining consistent awareness of staff movements in and out of the office
• Manage and process all office bills, ensuring timely payments and accurate record-keeping
• Serve as the primary point of contact and lead liaison with vendors, maintaining positive relationships and resolving any issues that may arise
• Utilize strong Excel skills to create and maintain spreadsheets for various purposes
• Troubleshoot expense reports and exhibit a proactive approach to cost savings, identifying opportunities to optimize office operations and expenses

Ideally, You Have:

• Minimum of 3 years of experience in an executive assistant or office manager role, ideally a blend of both
• Bachelor's degree highly desirable
• Passionate about creating an exceptional employee and client experience
• Extremely organized with strong attention to detail
• Experience working in a fast-paced, high-growth environment with an ability to multi-task and prioritize requests in order of priority
• Discretion to handle confidential information and sensitive issues as needed
• Proficiency with collaboration tools (Microsoft Office 365, Excel, PowerPoint, Adobe Acrobat, SharePoint, Microsoft Teams, and Zoom Video Conference)

Ideally, You Are:

• A self-starter with a strong work ethic
• “Can do” attitude; commitment and willingness to take on any task that arises, with the mindset that no request is too small or too big
• Able to effectively communicate complex issues and solutions, and raise issues to senior team members when necessary
• Comfortable managing projects with multiple complex workstreams while also focused on your single workstream (you are managing and doing)
• Exceptional attention to detail and problem-solving abilities
• Excited to be part of a growing team, with a focus on driving future growth
• Full of entrepreneurial spirit and comfortable in a fluid, flat organization
• Independent and individually motivated with high integrity, but can also work effectively in a team

Actual compensation packages are determined by evaluating a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, education, certifications, cost of labor and internal equity.

Accordion is an Equal Opportunity Employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Please note that as per Accordion policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our inclusive diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that Accordion will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.