Business Operations Assistant

Kontron Transportation UK Ltd.; Greater London; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid working environment

Competitive compensation and benefits

Job summary

Kontron Transportation UK Ltd. is seeking a capable Business Operations Assistant to support corporate services, coordinate meetings across UK and European teams, and maintain efficient office workflows.

You will handle IT asset updates, travel arrangements, and HR admin tasks within a hybrid London-based environment. Strong MS Office skills and attention to detail are essential to support our growing operations.

Qualifications

• Minimum A-Level/Diploma/HND education or office certificate.
• 3–5 years of administrative & office management experience.
• Proficiency in MS Office: Excel, Word, Outlook, PowerPoint, and SharePoint.
• Excellent written and verbal English language skills.

Responsibilities

• Coordinating internal and external meetings, conference calls & events.
• Local administrative support to the central HR team – admin work on the cloud-HR system.
• IT administration – updating asset information, logging IT support requests.
• Update and maintain office policies and procedures.
• Book and manage occasional travel arrangements.
• Ordering and maintaining the supplies, hardware, and equipment inventory.
• Prepare expense forms for senior management when required.
• General office management – updating document repositories – Insurance certificates, legal documents and signatures on company documents.

Skills

Administrative experience

Office management

MS Office proficiency

English language skills

Education

A-Level / Diploma / HND or administrative certificate

Tools

Excel

Word

Outlook

PowerPoint

SharePoint

Job description

Business Operations Assistant

Why join us?

If you are successful, we expect you to uphold our corporate values of integrity, transparency and commitment. We are focused on the well-being of our employees, and our company promotes communication, openness and collaborative work. Our commitment to a new, more sustainable company is clear and reflected daily in our choices and actions. We are committed to equality and diversity; we value growth, innovation, knowledge and experience, and we support career and professional development.

Who are we?

Kontron Transportation is a division of the Kontron Group, one of the world's leading providers of complete communication solutions for critical networks and transport. As a leader in the Global System for Mobile Communications for Railways (GSM-R) market and a partner of the main rail operators in more than 25 countries, Kontron Transportation focuses on innovating and adapting its portfolio of solutions (4G, 5G, FRMCS, digitalisation), which is at the heart of its business. Kontron Transportation invests heavily in research and development and plays a significant role in developing the next generation of broadband solutions for critical networks, for example as an associate member of the European research initiative Shift2Rail.

The main subsidiaries of the Kontron Transportation Group are located in Belgium, France, Germany, Portugal, Spain, the Czech Republic and the United Kingdom.

Kontron Transportation is part of the Kontron Technology Group. Kontron Transportation offers a combined portfolio of hardware, middleware and secure services for the Internet of Things (IoT) and Industrial 4.0 applications. With its standard products and bespoke solutions based on highly reliable, state-of-the-art embedded technologies, Kontron provides secure, innovative applications for a variety of industries, including defence and security, energy, health, vertical markets and transport.

Who are you?

• Minimum A-Level/Diploma/HND education, or administrative/office certificate
• Ideally 3-5 years of administrative & office management experience
• Strong Proficiency in MS Office Suite – Excel, Word, Outlook, PowerPoint & SharePoint
• Excellent written and verbal English Language skills

In addition, you are recognised for the following qualities:

• Polished attitude with professional maturity and positive character
• Strong organisational, problem-solving, and analytical skills; able to manage priorities and workflow
• Time management skills to prioritise and meet deadlines
• Strong interpersonal, verbal, and written communication skills
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organisational levels
• Willingness to get involved and assist the work of the larger team across a variety of duties
• Good judgement with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Ability to work independently and as a member of various teams and committees
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Acute attention to detail

What we can accomplish together:

We offer you the opportunity to join our UK Entity and work effectively with executive/senior management and European teams to handle requests and queries from other Kontron entities.

Key Tasks to include:

• Coordinating internal and external meetings, conference calls & events
• Local administrative support to the central HR team – admin work on the cloud-HR system
• IT administration – updating asset information, logging IT support requests
• Update and maintain office policies and procedures
• Book and manage occasional travel arrangements
• Ordering and maintaining the supplies, hardware, and equipment inventory
• Prepare expense forms for senior management when required
• General office management – updating document repositories – Insurance certificates, legal documents and signatures on company documents

Why join Kontron Transportation?

• Join a dynamic and multicultural organisation.
• Training for self-development
• Hybrid working environment.
• Competitive compensation and benefits package.