Business and Site Support

Trs Staffing Solutions, Inc.; Grimsby; On-site; GBP 18,000 - 24,000; Full time

Job summary

Trs Staffing Solutions, Inc. is seeking an Office Administrator & Document Controller to provide administrative and document management support within a busy operational environment in Grimsby. You will help manage day-to-day office activities and ensure project documentation complies with company procedures.

Key responsibilities include travel arrangements, meeting coordination, PO processing, file management, coordinating training, and maintaining EDMS/SharePoint workflows across projects.

Qualifications

• Previous experience in an Office Administration, Project Support, or Document Controller role.
• Strong understanding of document control processes and document management systems (EDMS).
• Experience supporting engineering, construction, infrastructure, or operational projects.
• Proficient in Microsoft Office and SharePoint.
• Excellent organisational skills, attention to detail, and ability to manage multiple priorities.
• Strong communication skills and a proactive, service-oriented approach.

Responsibilities

• Provide general administrative support, including travel arrangements, meeting coordination, event planning, visitor management, and correspondence handling.
• Raise and track purchase orders, maintain filing systems, and support team administration activities.
• Coordinate meetings, prepare agendas, and take minutes.
• Manage document control processes, including document receipt, distribution, tracking, storage, and retrieval.
• Support project teams with document management systems, workflows, and compliance requirements.
• Monitor contractor documentation and ensure project records remain accurate, complete, and auditable.
• Coordinate training administration and maintain training records.

Skills

Office Administration

Project Support

Document Control

Document Management

Communication Skills

Organizational Skills

Attention to Detail

Tools

EDMS

Microsoft Office

SharePoint

Job description

We are seeking an Office Administrator & Document Controller to provide administrative, project support, and document management services within a busy operational environment. The role will support day-to-day office activities while ensuring project documentation is managed, controlled, and maintained in line with company procedures and project requirements.

Key Responsibilities

• Provide general administrative support, including travel arrangements, meeting coordination, event planning, visitor management, and correspondence handling.
• Raise and track purchase orders, maintain filing systems, and support team administration activities.
• Coordinate meetings, prepare agendas, and take minutes.
• Manage document control processes, including document receipt, distribution, tracking, storage, and retrieval.
• Support project teams with document management systems, workflows, and compliance requirements.
• Monitor contractor documentation and ensure project records remain accurate, complete, and auditable.
• Coordinate training administration and maintain training records.

Key Qualifications

• Previous experience in an Office Administration, Project Support, or Document Controller role.
• Strong understanding of document control processes and document management systems (EDMS).
• Experience supporting engineering, construction, infrastructure, or operational projects.
• Proficient in Microsoft Office and SharePoint.
• Excellent organisational skills, attention to detail, and ability to manage multiple priorities.
• Strong communication skills and a proactive, service-oriented approach.