Business Administrator

Cinnamon; Warwick; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Company benefits

Job summary

Oakley Grange in Warwick is seeking a Business Administrator to provide administrative and accounting/credit control support. You will manage Admin Assistants/Receptionists and ensure client files and accounts are kept up to date in line with policy and regulatory requirements.

You will promote timely payments, liaise with Payroll, prepare reports, and handle staff information, hours, and payroll reporting. Strong IT and Excel skills are essential for this role.

Qualifications

• Experience as a Business Administrator or similar in a care home or regulated setting.
• Competent finance skills with experience in credit control and payroll liaison.
• Familiarity with accounts systems and producing regular reports.
• Ability to manage Admin Assistants/Receptionists and maintain staff records.
• Strong IT skills with Excel proficiency and ability to use internal IT systems.

Responsibilities

• Provide administrative and accounting/credit control support to the home.
• Direct management of Admin Assistants/Receptionists and office staffing records.
• Ensure client files and accounts are prepared, updated and maintained per policy.
• Promote timely payment of client accounts and follow up on debt per policy.
• Liaise with Payroll, prepare reports, and process staff information; manage staff hours input and payroll reporting.
• Maintain staff files, support recruitment, and record sickness, holidays and leavers.
• Maintain IT systems proficiency and leverage Excel for reporting.

Skills

Finance skills

Credit control

Payroll coordination

Administrative support

IT skills

Tools

Excel

Payroll software

Accounts systems

Job description

Business Administrator
£31,000 per annum plus company benefits
Full Time Hours

A Top 20 Care Home Group 2025!

Awarded 'One Of The UK's Best Companies To Work For'

Oakley Grange is a luxurious residential and dementia care home based in Warwick offering state-of-the-art facilities, which include 66 large en-suite bedrooms and 5 luxury care suites. The home also features luxurious lounges and dining rooms, an on-site café bar, a cinema and a professional hair and beauty salon.

We are looking to recruit an experienced Business Administrator with competent finance skills to join our team. You will be responsible for providing administrative and accounting/credit control support to the home and have direct management of the Admin Assistants/Receptionists

A major part of the Administrators role is to ensure all client files and accounts are prepared, issued, updated and maintained in line with company policy and regulatory and statutory requirements. You will promote timely payment of client accounts and be proactive in the follow up of outstanding debt to the company in line with the credit control policy.

A knowledge of accounts systems is essential as you will liaise with the Payroll Department; prepare reports and process staff information as per company timescales following verification, input and reconciliation of staff hours worked. Ideally experience in sales and purchase, petty cash and bank reconciliation.

You will also prepare detailed staffing and payroll reports as required for the General Manager and Support staff. Included in your role is to maintain staff records in the staff hours system, the recruitment of staff, creating new employee files, maintaining staff files and recording staff sickness, holidays and leavers.

You will need to have excellent IT skills and knowledge of Excel and be confident in using various internal IT systems and processes.