Business Administrator

Elle Media Group; Essex; On-site; GBP 25,000 - 35,000; Full time

Job summary

Elle Media Group, a leading charity greetings card publisher, seeks a Business Administrator to enhance office efficiency. The ideal candidate will manage administrative tasks, support HR functions, and assist senior management, contributing to a vibrant and inclusive workplace. Opportunities for professional development are also available.

Benefits

Competitive salary

Opportunities for professional development

Vibrant and inclusive work environment

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Experience in system administration and HR administration is a plus.

Responsibilities

• Manage office operations and procedures for effectiveness.
• Assist with HR tasks like onboarding and maintaining records.
• Support the Managing Director with various tasks and projects.

Skills

Organisational skills

Communication skills

Problem-solving skills

Time management

Attention to detail

Tools

MS Office

Job description

About Us: Elle Media Group is the market-leading charity greetings card publisher and a world-class commercial print house located in Basildon, Essex. With over 40 years of experience, we pride ourselves on our innovative approach and commitment to excellence. Our state-of-the-art print facility, specialist packaging division, and market-leading charity greetings card publishing house make us the perfect match for any business. We are dedicated to making positive changes for the environment and the people around us, ensuring ethical practices and sustainability in all our operations.

Job Description: We are seeking a highly organised and proactive Business Administrator to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organisation and communication.

Key Responsibilities:

• Office Administration:
  • Manage office operations and procedures to ensure organisational effectiveness and efficiency.
  • Handle administrative requests and queries from senior managers.
  • Organise and schedule appointments, meetings, and events.
  • Update and maintain office policies and procedures.
  • Order office supplies and research new deals and suppliers.
  • Maintain CRM contact lists.
  • Assist in the preparation of regularly scheduled reports.
  • Submit and reconcile expense reports.
• System Administration: Manage and maintain office IT systems, including software updates, troubleshooting, and liaising with IT support.
• HR Administration: Assist with HR tasks such as onboarding new employees, maintaining employee records, and coordinating training sessions.
• Client/Visitor Meet and Greet: Welcome and assist clients/visitors when they visit the office, ensuring a positive and professional experience.
• Executive Support: Work closely with and assist the Managing Director with various tasks and projects.

Requirements:

• Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office.
• Excellent time management skills and the ability to prioritise work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to multi-task.
• Experience in system administration and HR administration is a plus.

Benefits:

• Competitive salary.
• Opportunities for professional development and career growth.
• A vibrant and inclusive work environment.