Business Administrator

Assure UK; Banbury; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Business Administrator to enhance the efficiency of its Banbury office. This role is pivotal in delivering exceptional administrative support to the audit team and various departments, ensuring smooth operations through effective communication and organization. The ideal candidate will thrive in a dynamic environment, managing multiple tasks while maintaining a high level of professionalism. The company fosters a diverse and inclusive culture, emphasizing continuous learning and personal development, making this an exciting opportunity for those looking to grow their careers in a supportive setting.

Benefits

Continuous learning and full study support

Company events and social opportunities

Diverse and inclusive culture

Flexible working opportunities

Qualifications

• Highly organized, detail-oriented individual with excellent communication skills.
• Ability to manage multiple tasks and handle confidential work with discretion.

Responsibilities

• Provide efficient administrative support to the audit team and other departments.
• Manage day-to-day administrative tasks, including client invoicing and correspondence.
• Coordinate meetings, travel arrangements, and support HR with onboarding.

Skills

Excellent communication skills

Time management skills

Teamwork skills

Ability to handle confidential information

Initiative and proactive nature

Education

NVQ Level 3 qualification in Business Administration

Tools

Microsoft Excel

Microsoft Word

Job description

To ensure the smooth operation of our Banbury office, while providing valuable support across all departments.

Client First

Accountable

Professional

We have a vacancy for a Business Administrator in our Banbury office. The role supports our audit team and other departments.

About the role

You will be crucial in providing efficient and effective administrative support to the Assure UK audit team and other departments.

This includes being responsible for assisting colleagues in various tasks such as supporting audit planning and administration and carrying out financial administration.

This position requires a highly organised, detail orientated individual with excellent communication skills, and the ability to manage multiple tasks simultaneously.

Main Duties

Manage day-to-day administrative tasks, including answering phone calls, contacting clients, responding to emails and handling correspondence:

• Maintain and update company records, databases and filing systems
• Support the HR department with employee onboarding
• Coordinate and schedule meetings, appointments and travel arrangements for team members
• Client invoicing – Drafting invoices, following up on invoice settlement, preparing billing reports
• Provide administrative support to various departments, including audit, marketing and finance
• Assist in the organisation and coordination of company events and activities
• Ensure compliance with company policies and procedures
• Third-party confirmations – Learning and managing the third-party confirmations process to support the audit team
• Conduct annual Anti-Money Laundering (AML) checks on clients
• Manage the onboarding process for new clients
• Draft proposal documents for prospective clients
• Complete weekly KPI reporting
• Manage and monitor cyber certifications, including ISO certification and Cyber Essentials.
• Deliver excellent customer service at all times, handling enquiries from internal and external stakeholders.
• Maintain regular and effective communication with those involved in the audit process.

Please note that the duties of this position may vary from time to time without changing the general character of the duties or the level of responsibility.

Skills And Attributes for Success

• Commitment to ongoing self-development and training
• Ability to handle work of a confidential nature with discretion
• Ability to remain calm when working with challenging customers
• Strong teamwork skills and the ability to collaborate effectively
• Excellent time management skills and flexibility
• Ability to learn new computer programmes
• Initiative to raise new ideas and implement strategies
• Proactive nature and willingness to go the extra mile
• Ability to plan and execute strategies that drive organisational success

Ideally, you’ll also have:

• NVQ Level 3 qualification in Business Administration (or equivalent)
• Solid IT skills, experience of working with Excel and Word.
• Proven ability to work effectively in a team environment

What we offer

• Continuous learning and full study support: We will help you develop the mindset and skills to adapt and succeed.
• Success as defined by you: We will help to provide you with the tools, techniques, and flexibility, so you can make a meaningful impact in your own way.
• We will give you the insights, coaching and confidence to become a leader.
• Diverse and inclusive culture: You’ll be valued for who you are and empowered to use your voice to support others.
• Company events and social opportunities.

Please note that we can only accept applications from candidates with a permanent right to work in the UK.

At Assure UK, we believe that outstanding service comes from dedicated specialists committed to excellent client service. We provide personalised pension scheme audit and assurance services that make a difference.

Our proactive and forward thinking approach ensures clients get the most value out of our services. We help clients understand and manage key business risks, improve business processes and operating efficiency, and assure the validity of vital business information.

Besides offering outstanding service to our clients, we’re committed to creating a positive and rewarding work environment for our team. We are in the top 5% of companies that participate in the Engagement Multiplier for employee happiness, offering perks, flexible working, and a great team culture.

At Assure UK, our people are our most important asset.

We take pride in our core values: teamwork, excellence, dedication, decisiveness, and integrity — qualities that define who we are and how we work.

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