Business Administration Manager

Portsmouth Hospitals University NHS Trust; Sunderland, Swindon; On-site; GBP 49,000 - 57,000; Full time

Job summary

Portsmouth Hospitals University NHS Trust is seeking a Business Administration Manager to lead the administrative function within the Learning, Education and Development Department across Portsmouth Hospitals and Isle of Wight NHS Trust. You will manage a multi-site team and drive efficient, high-quality services to support workforce development.

The role requires strong leadership, strategic planning and robust governance, with a focus on delivering programmes, projects and financial processes

Qualifications

• Masters level or equivalent experience.
• Evidence of continuing professional development.
• Line/Performance Management Experience.
• Delivering change and improved performance in accordance with priorities.
• Experience of dealing with complex queries.

Responsibilities

• Oversee day-to-day administrative function across two sites.
• Line management of administrative team; manage SBS (finance) processes.
• Coordinate projects including Skills for Health Quality Mark and non-clinical apprenticeships.
• Ensure governance, monitor KPIs and drive improvements in efficiency and quality.
• Provide cross-site leadership and support administrative cover as required.

Skills

Line/Performance Management

Change management

Complex queries handling

Communication

Multi-tasking

Strategic thinking

Problem solving

Time management

Attention to detail

Education

Masters level or equivalent

Evidence of continuing professional development

Tools

Microsoft Office

Job description

Portsmouth Hospitals University NHS Trust

Business Administration Manager

The closing date is 18 November 2026

NHS Band 7 Salary: £49,387 - £56,515 per annum

Hours per Week: Full time 37.5 hrs

Contract: Permanent

We are seeking a motivated and enthusiastic individual to join our Learning, Education and Development Department, working as part of the Single Corporate Service across Portsmouth Hospitals University NHS Trust and Isle of Wight NHS Trust.

Main duties of the job

This is an exciting opportunity to become part of a dedicated team responsible for developing, managing and delivering a comprehensive range of high-quality, cost-effective learning and development services that support employees at all levels across both organisations.

Working closely with colleagues from a variety of internal departments, NHS England, higher education institutions and external training providers, you will play a key role in supporting workforce development initiatives and ensuring the successful delivery of educational programmes. Your contribution will help both Trusts achieve their strategic objectives while promoting a culture of learning, development and continuous improvement.

About us

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisations. You will be based at PHU however, individuals may be required to undertake business travel between sites and will undertake work supporting colleagues on both sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Job responsibilities

The Business Administration Manager is a key role within the Learning and Development Department, responsible for the day-to-day management and development of the administrative function, ensuring the delivery of a high-quality, efficient and customer-focused service to all internal and external stakeholders across both Trusts.

The post covers a broad range of business and administrative activities, including, but not limited to, line management of the administrative team, SBS (finance) processes, trainee doctor relocation expenses and the management and coordination of specific projects and responsibilities, including the Skills for Health Quality Mark, non‑clinical apprenticeships, Datix reporting, ALERT group, Fire Warden and Information Governance.

The postholder will be expected to work autonomously, demonstrating initiative and sound judgement to ensure that daily operational activities, competing priorities and ongoing workloads are effectively managed and delivered within agreed timescales. The role will require flexibility to support service delivery across both organisations, including cross‑site working and the coordination of administrative cover where required.

The post requires an individual with strong leadership and organisational skills, a calm and professional manner, and excellent administrative, communication and interpersonal skills.

Working in conjunction with the Head of Business Management (Education), the postholder will support the delivery of departmental initiatives, projects and programmes of work to ensure the achievement of strategic and operational objectives. A key aspect of the role will be to maintain effective governance arrangements, support the monitoring of key performance indicators and drive improvements in the efficiency, consistency and quality of administrative services.

Please see attached Job Description for further details.

Person Specification

Qualifications

• Educated to Masters level or equivalent experience
• Evidence of continuing professional development

Experience

• Line/Performance Management Experience
• Demonstrable success in delivering change and improved performance in accordance with strategic priorities and objectives
• Experience of dealing with complex queries

Skills & Knowledge

• Strong general management skills in communication, team working and negotiation
• Ability to multi‑task, managing own workload and that of others, often with conflicting pressures, without supervision and within specified timescales
• Think and plan strategically, tactically and creatively, and to prioritise significant workloads in the face of competing demands
• Ability to problem solve independently within broad guidelines
• Advanced knowledge of Microsoft Office software applications (Word, Excel, Power point, Outlook etc.)
• Excellent administrative skills, including ability to construct clear, grammatically correct letters and reports, at high standard of presentation
• Highly developed organisational skills with exceptional attention to detail
• Ability to adapt to change and to develop services and systems to meet changing needs
• Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills
• Ability to pull together comprehensive draft reports, data and letters
• Negotiating, networking and persuasive skills
• Excellent time management skills with the ability to re‑prioritise

Employer name

Portsmouth Hospitals University NHS Trust