Business Administration Apprentice

DE MONTFORT FINE ART LIMITED; Lichfield; On-site; GBP 8,900 - 13,000; Full time

Benefits offered by this job

Training & mentorship

Career development

Job summary

DE MONTFORT FINE ART LIMITED is seeking an enthusiastic, organised apprentice to support Retail Support and Operations. The role offers hands-on experience in administration, events, and campaigns for gallery partnerships across the UK.

You will gain exposure to purchasing, invoicing checks, data management, and supplier coordination, with mentorship and progression opportunities within a creative, fast-paced business.

Qualifications

• GCSE English and Maths at grade 4/C or above.
• Enthusiastic, organised and proactive.
• Experience with office admin and basic IT tasks is a plus.

Responsibilities

• Support the retail purchase order process with guidance and accuracy.
• Assist with organising events and in-gallery activity, coordinating bookings and supplier liaison.
• Maintain planning timelines, central trackers, and ensure data accuracy across systems.
• Assist with uploading and organising materials on internal systems and content platforms.
• Manage multiple email inboxes and respond to enquiries in a timely manner.

Skills

Communication skills

IT skills

Attention to detail

Organisation skills

Administrative skills

Team working

Creative

Education

GCSE English

GCSE Maths

Tools

Microsoft Office

Job description

Introduction

We are looking for an enthusiastic, organised, and proactive individual to join our Retail Support / Operations team. This is an exciting opportunity for someone at the start of their career who is eager to learn, build new skills, and gain hands-on experience within a fast-paced and creative business.

About the Employer

De Montfort Fine Art work very closely with a group of prestigious independent galleries all over the country and this has been an immensely successful across the UK. The key to this successful partnership is the personal touch. De Montfort is a people company, and we feel strongly about the little details that make a big difference. This has led to the introduction of an ever-increasing range of services to strengthen our gallery partnerships, and in turn they rely on us not only for best-selling artwork, but also for a suite of support through marketing material, merchandising guidance, recruitment, sales training and even IT support.

What You'll Do

As a company built around art, creativity sits at the heart of everything we do. This role offers a blend of structured administration alongside exposure to creative projects, events, and campaigns that support our galleries and retail teams.

As the business continues to grow, you will play a key role in supporting day-to-day operations, helping keep things running smoothly while also getting involved in wider activities that bring our brand to life. You'll be given real responsibility, along with the support, training, and mentorship needed to develop your skills and confidence.

We are particularly keen to find someone with energy, curiosity, and a positive attitude, someone who wants to get stuck in, contribute ideas, and grow into the role over time

• The role will involve supporting and gradually taking responsibility for the retail purchase order process, including reviewing requests, issuing purchase order numbers, and assisting with related queries, with full training and guidance provided. You will also check invoices against quotes, helping to ensure accuracy and flagging any discrepancies.
• You will also support the organisation of events and in-gallery activity by helping coordinate bookings, liaising with suppliers, and ensuring key details are recorded and communicated. This could include supporting with elements such as entertainment, collaborations, and networking events, giving you exposure to the creative and customer-facing side of the business.
• A key part of the role will involve helping the team stay organised by supporting planning activities, maintaining timelines, and tracking progress across multiple workstreams. You will play an important role in maintaining accurate data across spreadsheets and systems, managing central trackers, and ensuring information is up to date and reliable.
• You will also support the upkeep of internal systems and content platforms, uploading and organising materials, maintaining artist and campaign content, and ensuring that information is easy for teams to access and use.
• Managing multiple email inboxes will also form part of the role, ensuring timely responses to queries or appropriate escalation where necessary, while supporting the Retail Gallery team with day-to-day enquiries.
• More broadly, you will provide administrative support across the Retail Support team and wider business where needed, particularly during busy periods. You will also be encouraged to contribute ideas and identify ways to improve processes and make day-to-day tasks more efficient.

Training Outcome

This role offers a fantastic opportunity to start your career within a creative, growing business. You will gain hands-on experience across business administration, operations, and creative activity, building a well-rounded skill set.

You will receive support and guidance from experienced team members while being given the opportunity to take on increasing responsibility as you grow. The role offers real variety, allowing you to experience both the structured and creative sides of the business.

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Administrative skills
• Team working
• Creative

Qualifications

• Desired - GCSE - English - at grade 4/C and above
• Desired - GCSE - Maths - at grade 4/C and above

Course Information

Course: Business administrator (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: 5 days per week 37.5 hours per week. Days and shifts TBC.

Expected Duration: 1 Year 6 Months

Training Provider: P.T.P. TRAINING LIMITED