Building Services Project Coordinator – Documentation & Delivery

Options Resourcing Ltd; Fareham; On-site; GBP 24,000 - 32,000; Full time

Job summary

Options Resourcing Ltd, on behalf of a well-established building services consultancy and contractor, is recruiting a Project Coordinator to join a growing team in Hampshire. The role is predominantly administrative, supporting project delivery and ensuring documentation and records are managed effectively from inception to completion.

You will work closely with project managers, engineers, subcontractors and clients to coordinate information, maintain records, prepare reports and minutes, and

Qualifications

• Previous experience in an administrative, project coordination or construction support role.
• Strong MS Office skills, particularly Word, Excel and Outlook.
• Experience using document control or project management systems.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Professional and confident approach when dealing with clients, suppliers and colleagues.
• Proactive and capable of seeing tasks through to completion.
• Able to work independently as well as part of a team.
• GCSEs (or equivalent) in English and Maths.

Responsibilities

• Maintain project documentation including handover records, progress updates, drawings, RFIs, technical submittals and project files.
• Manage document control procedures, ensuring accurate version control and distribution of information.
• Organise and maintain project records, correspondence, reports and meeting minutes.
• Track and follow up actions arising from project meetings.
• Coordinate internal and external project meetings.
• Assist Project Managers with programme updates, schedules and deliverable tracking.
• Utilise client and third‑party document management systems and project portals.
• Monitor key project deadlines, submissions and inspection schedules.
• Provide procurement administration support where required.
• Support subcontractor and supplier communications and maintain related records.
• Act as a central point of contact between project teams, suppliers and clients.
• Prepare and distribute project correspondence, reports and project updates.
• Handle incoming calls, emails and general office enquiries.
• Provide administrative assistance to health and safety processes when required.
• Assist in the preparation and collation of operation and maintenance manuals.
• Undertake general office administration duties including document preparation, printing and scanning.
• Provide administrative cover across departments during periods of absence.
• Support project teams in achieving key milestones and delivery deadlines.
• Continuously maintain accurate records and help improve administrative processes.

Skills

Administrative skills

Project coordination

Microsoft Office

Organisational skills

Communication skills

Independent working

Teamwork

Education

GCSEs in English and Maths

Tools

Document control systems

Project management software

Job description

Options Resourcing Ltd, on behalf of a well-established building services consultancy and contractor, is recruiting a Project Coordinator to join a growing team in Hampshire. The role is predominantly administrative, supporting project delivery and ensuring documentation and records are managed effectively from inception to completion.

You will work closely with project managers, engineers, subcontractors and clients to coordinate information, maintain records, prepare reports and minutes, and