Brief/Debrief Transport Clerk - Nights

Caraires Recruitment Limited; Rugby; On-site; GBP 18,000 - 26,000; Full time

Benefits offered by this job

We pay the same hourly rate as your, 4

3% employer pension contribution

Annual leave from day one

Regular consultant contact

£25 voucher for referrals

Employee of the month

Seasonal gifts

Job summary

Caraires Recruitment Limited is seeking a sharp, organised Transport Clerk for a night shift in Rugby. The role involves day-to-day administration to align drivers, vehicles and deliveries, ensuring compliance, accurate debriefs and seamless operations.

Working nights on a 4-on-4-off rota, you will manage paperwork, use the Transport Management System, and provide professional customer service with a proactive problem-solving mindset.

Qualifications

• Strong IT skills, especially MS Office (Excel/Outlook) and exposure to TMS.
• Excellent communication and organisational abilities.
• Ability to work calmly and proactively in a fast-paced environment.

Responsibilities

• Dispatch drivers with correct paperwork and debrief them on return.
• Update and maintain the Transport Management System in real time.
• Serve as a point of contact for drivers, sub-contractors and customers to resolve queries.
• Ensure compliance with driver hours (WTD) and health & safety regulations.
• Manage delivery notes, PODs and manifest tracking.

Skills

MS Office

Organisational skills

Driver coordination

Tools

Transport Management Systems

Job description

Brief/Debrief Transport Clerk - Nights

Temporary until Christmas - chance of a permanent role for the right person

£15.98 per hour - £32k

4 on 4 off Nights shift

1800 - 0600 OR 1900 -1700

Based in Rugby - Transport required due to location

Our client is looking for a sharp, organized, and proactive Transport Clerk to join their logistics team and help ensure the daily operations run like clockwork.

If you thrive in a dynamic environment where no two days are the same, this is the place for you.

The Role

As a Brief/Defrief Transport Clerk you will be responsible for day-to-day administration, ensuring drivers, vehicles, and deliveries are perfectly aligned and compliant.

Key Responsibilities:

• Driver Brief & Debrief: Efficiently dispatch drivers with correct paperwork and accurately debrief them upon return, checking for any delivery issues or delays.
• System Management: Update and maintain the Transport Management Systems (TMS) in real-time.
• Customer Service: Act as a key point of contact for drivers, sub-contractors, and customers, resolving queries professionally.
• Compliance & Safety: Ensure all transport operations comply with legal requirements, including driver hours (WTD) and health and safety regulations.
• Paperwork & Administration: Manage delivery notes, proof of deliveries (PODs), and manifest tracking accurately.

About You

To succeed in this role, you need to be a great communicator who can stay calm under pressure with previous transport experience so you can hit the ground running!

What we are looking for:

• Tech-Savvy: Strong IT skills, particularly with MS Office (Excel, Outlook) and exposure to Transport Management Systems.
• Skills: Exceptional organizational skills with a keen eye for detail.
• Attributes: A problem-solver mindset with the ability to work independently and as part of a team.

Benefits & Perks

• (1) We pay the same hourly rate as your permanent equivalent from day one.
• (2) We pay 3% employer contribution towards your pension.
• (3) We pay annual leave as you accrue it from day one.
• (4) We will ensure you receive regular contact from a Caraires consultant.
• (5) Recommend a friend and you will receive a £25 retail voucher when they work a full week.
• (6) Employee of the month: You could win a monthly prize if you’re nominated by your line manager.
• (7) We will deliver seasonal gifts as a token of recognition for your hard work.