Breast Assessment Team Leader

University Hospitals Of Leicester Nhs Trust; Leicester; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

University Hospitals of Leicester NHS Trust is seeking an experienced administrator to manage clerical processes for Breast Assessment Clinics.

You will coordinate Clinic Co-ordinators, support multidisciplinary teams, and ensure timely clinical correspondence and data handling using NHS systems.

Qualifications

• GCSE English and Maths or equivalent.
• Accurate and concise keyboard skills.
• Excellent written and spoken English.

Responsibilities

• Coordinate clerical procedures for Breast Assessment Clinics.
• Ensure Clinic Co-ordinators are briefed for clinics.
• Lead the Assessment team and ensure training and competence.
• Participate in Breast MDTs and prepare results notes.
• Ensure NHSBSP quality and performance targets for correspondence.
• Input and retrieve patient information using Infoflex and track 62 Cancer pathway.
• Manage clinical correspondence to GPs within 24 hours.
• Maintain data collection from multidisciplinary teams.
• Provide medical records for consultants using Track It.

Skills

Verbal communication

Written communication

Numerical skills

Organisational skills

Team leadership

Education

GCSE English & Maths

Accurate keyboard skills

Excellent standard of written and spoken English

Tools

Infoflex

Track It system

Microsoft Office

Breast Screening Computer System (and related NHS tools)

CRIS

Nerve Centre

HISS

I Lab

Job description

Detailed job description and main responsibilities

• Provide effective management, administration and co-ordination of all clerical procedures concerning Breast Assessment Clinics in accordance with National Quality Assurance Guidelines. Ensuring Clinic Co-ordinators are fully briefed and prepared for all Breast Screening Assessment Clinics.
• Oversee and lead the Assessment team ensuring all staff are fully trained and competent to prepare and sit the clinics.
• Attendance and participation at Breast MDTs. Collation of results and notes in preparation for client's attending Breast Screening Results Clinics.
• Ensure that all clinical correspondence meets NHSBSP quality and performance targets.
• To be responsible for clinical reports and discharge letters prioritising the workload according to agreed protocols.
• To provide correct inputting and retrieval of patient information using Infoflex and observing the 62 Cancer pathway.
• To ensure that clinical correspondence to GPs recording the outcome of patient's attendance meets the 24 hour performance target.
• Personal capacity to organise and maintain data collection and collation from widespread multidisciplinary team.
• Provide medical records required by Consultants for follow-up using the Track it system.

Person specification

Training & Qualifications

Essential criteria

• Math and English G.C.S.E Grade or equivalent
• Accurate and concise keyboard skills
• Excellent standard of written and spoken English

Desirable criteria

• European Computer Driving Licence
• RSA I / II
• NVQ 3 Qualification or equivalent

Experience

Essential criteria

• Minimum of 2 years within an Admin role
• Experience of working with and complying to national initiatives and targets
• Knowledge of medical terminology
• Recent and comprehensive knowledge of Microsoft Office

Desirable criteria

• Experience of data collection and audit
• Knowledge of Breast Screening Computer System
• Knowledge of Somerset, I Lab, Nerve Centre, CRIS and HISS

Analytical and Judgement skills

Essential criteria

• Able to solve problems and take preventative actions, referring to others where appropriate

Commitment to Trust Values and Behaviours

Essential criteria

• Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours

Skills

Essential criteria

• High level of verbal and written skills
• Logically & methodically minded
• Ability to absorb information
• Possess good numerical skills
• Ability to prioritise and manage workload to meet deadlines
• Ability to build and maintain good working relationships with all disciplines
• Ability to lead and inspire staff through personal interaction

Desirable criteria

• Ability to lead and inspire staff through personal interaction

Planning and organisation skills

Essential criteria

• Sound organisational skills - able to work under pressure and prioritise work.
• Able to use own initiative.
• Pays attention to detail and consistently produces accurate work

Equality, Diversity and Inclusion

Essential criteria

• Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
• All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others

Communication and relationship skills

Essential criteria

• Effective team worker
• Flexible Good verbal and written communication skills.
• Deals with situations with tact and diplomacy.
• Able to deal with personal information with sensitivity, always respecting privacy and dignity
• Able to deal with enquiries where there may be barriers to understanding
• Ensures professional behaviour and integrity at all times

Personal capabilities

Essential criteria

• Demonstrates enthusiasm and motivation

Other requirements specific to the role

Essential criteria

• Flexible approach to meet the needs of the service and user
• Ability to work within the extended days of UHL, and travel across sites if required

Additional Information

UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.

UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.

Disclosure and Barring Service Check

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.

The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.

The current price of a check is £38 for an enhanced and £18 for a standard check.

COVID 19 Risk Assessment

Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.

The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.

If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.

Covid Vaccination Status

Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.

University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.