Bookings Officer

Corehr; Oxford; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension scheme

38 days annual leave

Childcare services

Family leave schemes

Discounted bus travel

Season ticket travel loans

Hybrid working

Job summary

The University of Oxford is seeking a capable administrator to manage the day-to-day room booking service at the Stephen A. Schwarzman Centre, handling over 9,000 bookings annually for teaching, events and meetings.

You will work closely with academic colleagues and Schwarzman teams, ensuring smooth planning of teaching spaces and contributing to timetabling developments across sites.

Qualifications

• Excellent attention to detail is essential.
• Strong organisational skills are required to manage busy room bookings.
• Good communication skills to support colleagues through processes.

Responsibilities

• Oversee day-to-day room booking operations for teaching, events and meetings.
• Support timetabling processes and contribute to scheduling improvements.
• Coordinate with colleagues at the Schwarzman Centre and Taylor Institution.
• Assist with event planning and cross-site collaboration.

Skills

Attention to detail

Organisational skills

Communication skills

Job description

Faculty of Medieval and Modern Languages, The Stephen A. Schwarzman Centre, Radcliffe Observatory Quarter, Woodstock Road, Oxford, OX2 6GG

This is an exciting opportunity to play a key role in the day-to-day operation of the Faculty of Medieval and Modern Languages, taking ownership of a busy and varied room booking service covering more than9,000 bookings each yearfor teaching, events and meetings.

As the successful candidate, you will be at the heart of the Faculty’s operational activity, ensuring that teaching and events are planned smoothly and effectively. You will work closely with academic colleagues and central Schwarzman teams, building strong and collaborative relationships across the University.

The role also offers the opportunity to contribute to the ongoing development of the Faculty’s timetabling processes, helping to refine and streamline how we plan and manage our teaching spaces. Alongside room bookings and timetabling, you will supportevent planningand work closely with colleagues at the Faculty’s second site, theTaylor Institution.

We are looking for someone who combinesexcellent attention to detail and strong organisational skillswith the confidence, tact and communication skills needed to support colleagues through operational processes and procedures.

If you enjoy working collaboratively, solving practical challenges and making a real difference to the smooth running of a busy academic environment, we would love to hear from you.

What We Offer

As an employer, we genuinely care about our employees’ well being and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days annual leave (pro-rata for part time jobs)
• A comprehensive range of childcare services
• Family leave schemes
• Discounted bus travel and Season Ticket travel loans

This role offers a flexibility of hybrid working with a mixture of on-site and remote working possible. The usual on-site presence for departmental staff is 3 days per week.