Block Management and Legal Administration Assistant

Wilkinson Grant; Devon and Torbay; On-site; GBP 24,000 - 28,000; Full time

Job summary

Wilkinson Grant in Exeter is seeking an exceptionally organised Block Management & Legal Administration Assistant to support Property Managers with the records, notices and contractor coordination essential for managing residential developments.

You will help prepare documents, manage important dates, liaise with solicitors and conveyancers, and ensure filings are accurate while maintaining confidential information, contributing to smooth block management operations.

Qualifications

• Highly organised and methodical.
• Accurate even when busy.
• Comfortable managing several tasks and deadlines.
• Confident communicating with residents, contractors and professionals.
• Proactive about following matters through.
• Discreet with confidential information.

Responsibilities

• Maintaining accurate property, development and leaseholder records.
• Preparing correspondence, notices and resident communications.
• Organising documents for meetings, AGMs and new-development onboarding.
• Recording and monitoring important dates and outstanding actions.
• Assisting with lease, legal and compliance administration.
• Collating information for LPE1, FME1 and conveyancing enquiries.
• Liaising with Property Managers, Finance, solicitors and conveyancers.
• Obtaining contractor quotations and raising approved works orders.
• Coordinating access for repairs and maintenance.
• Monitoring outstanding work and chasing updates.
• Keeping contractor insurance and compliance records up to date.
• Making sure documents and correspondence are correctly filed.

Skills

Highly organised

Accurate

Multi-tasking

Communication

Proactive

Discreet

MS Office

Team player

Tools

Microsoft Office

Job description

GOOD WITH DETAIL? EVEN BETTER WITH DEADLINES?

Block Management & Legal Administration Assistant

Exeter Office-based Full-time, 8.45am-5.30pm

Our Residential Block & Estate Management department is growing-and so is the administration that keeps it running properly.

We're looking for an exceptionally organised assistant to support our Property Managers with the documents, records, enquiries, contractor instructions and follow-ups involved in managing residential developments.

This is a hands-on support role. You won't be expected to manage your own portfolio, but you will play an important part in helping those who do.

What you'll be doing

Your responsibilities will include:

• Maintaining accurate property, development and leaseholder records
• Preparing correspondence, notices and resident communications
• Organising documents for meetings, AGMs and new-development onboarding
• Recording and monitoring important dates and outstanding actions
• Assisting with lease, legal and compliance administration
• Collating information for LPE1, FME1 and conveyancing enquiries
• Liaising with Property Managers, Finance, solicitors and conveyancers
• Obtaining contractor quotations and raising approved works orders
• Coordinating access for repairs and maintenance
• Monitoring outstanding work and chasing updates
• Keeping contractor insurance and compliance records up to date
• Making sure documents and correspondence are correctly filed

What we're looking for

You’ll need to be:

• Highly organised and methodical
• Accurate, even when things are busy
• Comfortable managing several tasks and deadlines
• Confident communicating with residents, contractors and professionals
• Proactive about following matters through
• Discreet with confidential information
• Competent with Microsoft Office and general business systems
• A helpful and dependable member of the team

Experience in property, block management, conveyancing, legal administration or contractor coordination would be helpful-but it isn't essential if you have the right transferable skills and attitude.

If you are organised, reliable and quietly determined to keep things moving, we should talk.

Why join us?

Wilkinson Grant is an established independent property business with a growing Residential Block & Estate Management department.

You’ll join a friendly, ambitious team, receive practical training and gain valuable experience of property management, leasehold administration, conveyancing enquiries and contractor coordination.

If you like accurate records, completed task lists and knowing that nothing important has slipped through the cracks, we'd like to hear from you.

Wilkinson Grant & Co is an equal opportunities employer.