Block Management Admin & Legal Support Assistant

Wilkinson Grant; Devon and Torbay; On-site; GBP 24,000 - 28,000; Full time

Job summary

Wilkinson Grant in Exeter is seeking an exceptionally organised Block Management & Legal Administration Assistant to support Property Managers with the records, notices and contractor coordination essential for managing residential developments.

You will help prepare documents, manage important dates, liaise with solicitors and conveyancers, and ensure filings are accurate while maintaining confidential information, contributing to smooth block management operations.

Qualifications

• Highly organised and methodical.
• Accurate even when busy.
• Comfortable managing several tasks and deadlines.
• Confident communicating with residents, contractors and professionals.
• Proactive about following matters through.
• Discreet with confidential information.

Responsibilities

• Maintaining accurate property, development and leaseholder records.
• Preparing correspondence, notices and resident communications.
• Organising documents for meetings, AGMs and new-development onboarding.
• Recording and monitoring important dates and outstanding actions.
• Assisting with lease, legal and compliance administration.
• Collating information for LPE1, FME1 and conveyancing enquiries.
• Liaising with Property Managers, Finance, solicitors and conveyancers.
• Obtaining contractor quotations and raising approved works orders.
• Coordinating access for repairs and maintenance.
• Monitoring outstanding work and chasing updates.
• Keeping contractor insurance and compliance records up to date.
• Making sure documents and correspondence are correctly filed.

Skills

Highly organised

Accurate

Multi-tasking

Communication

Proactive

Discreet

MS Office

Team player

Tools

Microsoft Office

Job description

Wilkinson Grant in Exeter is seeking an exceptionally organised Block Management & Legal Administration Assistant to support Property Managers with the records, notices and contractor coordination essential for managing residential developments.

You will help prepare documents, manage important dates, liaise with solicitors and conveyancers, and ensure filings are accurate while maintaining confidential information, contributing to smooth block management operations.