Billing Assistant (6 months FTC)

CBRE UK; Glasgow; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

CBRE UK is seeking a Billing Assistant (Property Management) in Glasgow for a 6-month fixed-term, full-time role. You will support end-to-end billing across Property Management revenue streams and work with SOX-compliant processes.

You will raise invoices via K2 and Peoplesoft, handle central inbox queries, and assist with month-end accruals, coding, and reporting. The role requires a proactive, detail-oriented team player with a willingness to work in a hybrid setup.

Qualifications

• Strong team player with ability to liaise across stakeholders.
• Presentable, personable and confident in communication.
• Self-starter with strong attention to detail and time management.
• Comfortable working in a high-volume, fast-paced environment.
• Able to learn new and complex processes quickly and implement them.
• Comfortable with hybrid working and taking initiative.

Responsibilities

• Invoice raising through K2 & Peoplesoft across revenue streams.
• Ensure SOX compliance and respond to audit queries.
• Manage central inbox and month-end accruals.
• Code invoices in Coupa and Peoplesoft.
• Support Finance Business Partners and ad hoc projects.

Skills

Team player

Stakeholder liaison

Attention to detail

Time management

Hybrid working

Initiative

Job description

Job Title: Billing Assistant (Property Management)

Location: Glasgow

Duration: 6 months fixed-term contract. Full time, 1FTE

Role Purpose

To assist in the end-to-end process of billing all Property Management revenue, across multiple revenue streams.

Key Responsibilities

• Invoice raising through K2 & Peoplesoft Platforms - across all revenue streams, ensuring SOX compliance:
• Property Management Fees
• Facilities Management Fees
• Variable Fees
• Ad Hoc fees
• Project setup and maintenance on Peoplesoft
• Labour Allocation maintenance on Peoplesoft
• Management of Central Inbox
• Support with Service Charge team closure requests
• Respond to all SOX/Audit requests and queries
• Invoice Uploads to P2P system for automatic payment
• Proactive resolution of rejected/cancelled/queried items on P2P and those in the Registered/error status.
• Month end accrual support
• Coding of invoices on Coupa and Peoplesoft
• Manage queries to resolution through investigation, reconciliation, and escalation.
• Assist PM & FM Finance Business Partners & Assistant Business Partners as required
• Ad hoc projects and reporting support as required.

Person Specification/Requirements

• Strong team player
• Presentable, personable and confident individual who can easily liaise with stakeholders across the business
• Self-starter with attention to detail and strong time management skills
• Comfortable with high volume, fast paced environment
• Quickly learns new and complex processes and the potential to implement new ones
• Ability to work using own initiative and comfortable with working with hybrid working

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.