Billing Assistant (6 months FTC)

CBRE; Glasgow; Hybrid; GBP 24,000 - 28,000; Full time

Job summary

CBRE in Glasgow is seeking a Billing Assistant (Property Management) to support end-to-end billing across multiple revenue streams. The role involves invoice creation, coding, and processing using K2, Peoplesoft, and Coupa, with emphasis on accuracy and SOX compliance.

The position is a 6-month fixed-term full-time contract with hybrid working. You will liaise with PM/FM finance teams and respond to audit requests.

Qualifications

• Strong team player.
• Presentable, personable and confident individual who can easily liaise with stakeholders across the business.
• Self-starter with attention to detail and strong time management skills.
• Comfortable with high volume, fast paced environment.
• Quickly learns new and complex processes and the potential to implement new ones.
• Ability to work using own initiative and comfortable with working with hybrid working.

Responsibilities

• Invoice raising across all revenue streams using K2 & Peoplesoft platforms with SOX compliance.
• Process and manage invoices for Property Management, Facilities Management, variable and ad hoc fees.
• Support month-end accruals and coding of invoices on Coupa and Peoplesoft.
• Manage central inbox and respond to SOX/Audit requests and queries.
• Assist Finance Business Partners and reporting teams as required.
• Support ad hoc projects and reporting needs.

Skills

Team player

Stakeholder liaison

Attention to detail

Time management

High volume environment

Hybrid working

Job description

Job Title: Billing Assistant (Property Management)

Location: Glasgow

Duration: 6 months fixed-term contract. Full time, 1FTE

Role Purpose

To assist in the end-to-end process of billing all Property Management revenue, across multiple revenue streams.

Key Responsibilities

• Invoice raising through K2 & Peoplesoft Platforms – across all revenue streams, ensuring SOX compliance:
• Property Management Fees
• Facilities Management Fees
• Variable Fees
• Ad Hoc fees
• Project setup and maintenance on Peoplesoft
• Labour Allocation maintenance on Peoplesoft
• Management of Central Inbox
• Support with Service Charge team closure requests
• Respond to all SOX/Audit requests and queries
• Invoice Uploads to P2P system for automatic payment
• Proactive resolution of rejected/cancelled/queried items on P2P and those in the Registered/error status.
• Month end accrual support
• Coding of invoices on Coupa and Peoplesoft
• Manage queries to resolution through investigation, reconciliation, and escalation.
• Assist PM & FM Finance Business Partners & Assistant Business Partners as required
• Ad hoc projects and reporting support as required.

Person Specification/Requirements

• Strong team player
• Presentable, personable and confident individual who can easily liaise with stakeholders across the business
• Self-starter with attention to detail and strong time management skills
• Comfortable with high volume, fast paced environment
• Quickly learns new and complex processes and the potential to implement new ones
• Ability to work using own initiative and comfortable with working with hybrid working

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.