Billing Assistant

Ryder Reid Legal; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

US Law Firm in London is seeking a Billing Assistant to support the billing lifecycle across London and Brussels offices within a growing Finance team. You will work closely with the Finance Manager, billing team, Partners and fee earners to ensure accurate and timely invoicing while delivering high-quality service to stakeholders.

This entry-level to junior role offers exposure to complex international billing processes and collaboration with experienced finance professionals in a supportive

Qualifications

• Experience in a law firm, finance or professional services is advantageous but not essential.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workloads and meet deadlines.
• Confident working with stakeholders at all levels.
• Good Microsoft Office skills, particularly Excel.

Responsibilities

• Pre-bill preparation - assist with production and distribution of pre-bills for London and international offices.
• Billing support - review and amend pre-bills in line with Partner and fee earner requirements.
• Invoice production - support timely and accurate processing of client invoices.
• eBilling - assist with preparation and submission of invoices through eBilling platforms.
• Partner & fee earner support - work with lawyers and secretaries to facilitate prompt billing and resolve queries.
• Disbursement administration - prepare documentation and backup schedules as required.
• Query management - monitor group mailboxes and respond to billing/finance queries.
• WIP management support - track outstanding items and ensure invoices are issued on time.
• Compliance - ensure activities comply with SRA, HMRC and internal requirements.
• Administration & reporting - maintain records and support ad hoc tasks.

Skills

Written communication

Verbal communication

Attention to detail

Time management

Organisational skills

Prioritisation

Stakeholder management

Tools

Excel

MS Office

Job description

Billing Assistant

London | US Law Firm | Hybrid (3:2)

A prestigious US law firm is seeking a Billing Assistant to join its growing London Finance team. This is an excellent opportunity for an ambitious individual looking to build a career within legal finance, supporting the billing function across both the London and Brussels offices.

Working closely with the Finance Manager, Billing team, Partners and fee earners, you will play a key role in supporting the billing lifecycle, ensuring invoices are processed accurately and efficiently while delivering a high level of service to stakeholders across the firm.

Key Responsibilities

• Pre-bill preparation - Assist with the production and distribution of pre-bills for the London office and other international offices where required.
• Billing support - Review and amend pre-bills in line with Partner and fee earner requirements.
• Invoice production - Support the timely and accurate processing of client invoices.
• eBilling - Assist with the preparation and submission of invoices through eBilling platforms.
• Partner & fee earner support - Work closely with lawyers and secretaries to facilitate prompt billing and resolve billing queries.
• Disbursement administration - Prepare supporting documentation and backup schedules in accordance with client requirements.
• Query management - Monitor group mailboxes and respond to internal and external billing and finance-related queries.
• WIP management support - Assist with tracking outstanding billing items and ensuring invoices are issued within agreed deadlines.
• Compliance - Ensure all activities are completed in accordance with SRA, HMRC and internal firm requirements.
• Administration & reporting - Maintain accurate records and provide support on ad hoc billing and finance tasks as required.

Experience Required

• Previous experience within a law firm, finance or professional services environment is advantageous but not essential.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workloads and meet deadlines.
• Confident working with stakeholders at all levels.
• Strong analytical and problem-solving skills.
• Good Microsoft Office skills, particularly Excel.
• Professional, proactive and customer-service focused approach.

This is an excellent opportunity for a junior finance professional or aspiring legal finance specialist to join a leading US law firm, gaining exposure to complex international billing and working closely with experienced finance professionals in a supportive and collaborative environment.